Overview
Regional HR Service Executive (Payroll & HR Generalist) Jobs in Selangor, Malaysia at HTL Group of Companies
Title: Regional HR Service Executive (Payroll & HR Generalist)
Company: HTL Group of Companies
Location: Selangor, Malaysia
Job Summary :
The Regional HR Service Executive position who is a meticulous and numerically strong with hands-on experience in payroll processing and reporting across multiple countries as well as HR generalist capabilities. This role supports regional HR operations, ensuring accurate payroll execution, statutory compliance, employee lifecycle administration and HR reporting.
Key Responsibilities :
Regional Payroll Processing
- Execute end-to-end payroll processing for assigned countries on a monthly basis
- Data entry payroll changes including new hires, termination, salary adjustments, bonuses, incentives, allowances, overtime and deductions.
- Ensure accuracy of statutory contributions, taxes, social security, and compliance with local labour laws.
- Liaise with in-country HR, Finance, and external payroll vendors to ensure timely payroll delivery.
- Process off-cycle payments, final settlements, and payroll adjustments.
- Maintain payroll documentation, audit trails, and compliance records.
Payroll Reporting & Analytics
- Prepare regional payroll reports, variance reports, and headcount reporting.
- Reconcile payroll data with Finance and general ledger.
- Support month-end and year-end payroll activities, including tax reporting.
- Generate ad-hoc reports using Excel (pivot tables, lookups, data analysis).
HR Generalist Functions
- Support end-to-end employee lifecycle administration: onboarding, transfers, promotions, and offboarding.
- Administer employee benefits, leave management, and HR policies.
- Maintain accurate employee data in HRIS and e-personnel files.
- Provide HR advisory support to employees on HR policies and procedures.
- Assist in employee engagement initiatives and HR projects.
- Ensure compliance with local labour laws and company policies across countries.
- Prepare employment documentation including contracts, confirmation letters, and HR correspondence.
- Assist in internal and external HR audits.
- The management reserves the right to assign any other duties or responsibilities, within the scope of the employee’s knowledge, skills, and capabilities, that may arise in the course of business operations.
Requirements :
Education & Experience
- Diploma or Degree in Human Resources, Business Administration, Accounting, Finance, or related field.
- 3–5 years of relevant HR experience, including regional payroll exposure.
- Hands-on experience handling payroll for multiple countries is required.
- Experience in shared services or regional HR operations is an advantage.
Skills & Competencies
- Strong numerical ability and high attention to detail.
- Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
- Good knowledge of payroll calculations, statutory contributions, and HR processes.
- Strong organizational and time-management skills with ability to meet strict deadlines.
- Ability to handle confidential information with integrity.
- Good interpersonal and communication skills to work across countries and cultures.
