Overview
Remote Executive Assistant Jobs in Remote at Lavallee Systems.
Vacancy Details
School/Building
Junior/Senior High School
Number of Openings
1
URL
N/A
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Julie Schmidt
Phone
(920) 324-5591
Website
http://www.waupun.k12.wi.us
Position Details
Position Start Date
8/4/2025
Salary/Wage
$19.00/hour starting
Appointment Type
Full Time
Description
The Waupun Area School District is seeking an Administrative Assistant within the counseling department for the 2025-26 school year. This position is a 10-month position, working through the school year (mid August through Mid June) and follows teacher days off during the school year.
The Administrative Assistant position requires a versatile individual who can support multiple daily tasks, including scheduling appointments, answering phone calls, enrolling students, managing graduation requirements and apprenticeship work hours. The Administrative Assistant provides essential support in organizing scholarships for our seniors as well as awards night and graduation. This role assists with organizing our classes, maintaining student records, and submitting Dual Credit and CTE reports. Exceptional organizational skills, attention to detail, and confidentiality are vital for success in this role. The role also involves a strong commitment to continuous learning, ensuring smooth communication, and contributing to a positive, team-oriented work environment.
This position description is not intended to be an exhaustive list of all duties, knowledge, or skills associated with this position, but is intended to accurately reflect the essential job elements. Responsibilities include the following:
1. Welcome and screen visitors at the school
2. Serve as receptionist for main office
3. Prepare school correspondence
4. Prepare and maintain all scholarship information, including contacting sponsors, organization of student completion of applications and deadlines. Prepares certificates and help with Award Program
5. Assist in registration for new school year
6. Maintain student enrollment/registration and withdrawals through the school year
7. Create and maintain student files and transcripts
8. Request and send student files and transcripts
9. Compile various reports needed for counselors (class list, Youth Options, early graduates, student follow-up studies, etc.)
10. Be familiar with and follow all FERPA (Family Educational Rights & Privacy Acts) and HIPPA (Health Insurance Portability & Accountability Act) laws and requirements
11. Schedule parent/teacher conferences with counselors and maintain calendars
12. Receive and route incoming calls and records accurate messages to allow for follow-up
13. Maintain current supply of forms/materials (ACT, financial aid, college applications, etc.)
14. Complete and send CTE Report for CESA/DI in June.
15. Perform other duties as assigned and assist other secretaries with office duties as needed.
The Waupun Area School District is a 4K-12 school district serving a population of 1900 students in South Central Wisconsin. Located conveniently on Hwy 151, Waupun is only 45 minutes north of Madison and 20 minutes south of Fond du Lac. WASD is home to four schools, including a charter school in Fox Lake. The Waupun Area School District consists of Meadow View Primary School (grades 4K-1), Rock River Intermediate School (grades 2-6), the Junior/Senior High School (grades 7-12), and SAGES Charter School (Fox Lake, grades 4K-6).
WASD is an equal opportunity employer. If hired, the employee shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 511 throughout his/her employment in the District. It is a requirement that all staff members serve as a positive role model for students.
Qualifications
High school diploma/GED
Knowledge of school operations (schedules, activities, records, and student needs/programs)
Ability to establish and maintain positive rapport and communication with staff, students, parents, and the community
Proficient in Google, Infinite Campus, and Microsoft Suite
Ability to use office equipment and technology and be a resource to staff on use
Clerical skills including typing, filing, and duplicating
Experience in handling confidential matters
Maintain emotional control under stress; work with frequent interruptions
Excellent written and verbal skills with a professional demeanor
Attention to details and ability to prioritize
Organizational skills
Ability to problem-solve
Adept in continuous improvement and customer service
Capacity to multitask in a fast-paced environment
Takes initiative to do what needs to be done without supervision
Ability to take and follow directions and also work independently
Capability and willingness to be a team player and develop interpersonal relationships while maintaining a professional demeanor
Confidentiality
Punctual
Candidate Requirements
Additional Requirements
Cover Letter
Resume
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Title: Remote Executive Assistant
Company: Lavallee Systems.
Location: Remote
