Overview
Representative, Administration Center Jobs in Phoenix, AZ at American Airlines
Job Title: Senior Executive Assistant
The purpose of this requirement is to assess, plan, implement, and monitor an effective OCIO administrative support service program (comprised of property and facilities management, on/offboarding, procurement support, human resources support, logistics, and executive support) at NIH to provide objective business insights and enable faster decision making while reducing risk.
Job Location: – On site, Bethesda, MD
Reports To: TBD
Position Type and Expected Hours of Work: Full Time / 40 hours within the Eastern Time Zone
Travel Required: The onboarding individual will need to visit local government offices multiple times to complete the security clearance process. This includes completing fingerprints and picking up a PIV badge and government-issued equipment. Travel may be required.
Key Responsibilities
Coordinate daily calendars of executive leadership for OCIO
Plan and facilitate appointments and events
Act as the point of contact between executive leadership and employees/clients
Create regular reports and update internal databases
Make travel arrangements
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
Respond promptly to managers’ queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions
Qualifications and Requirements
Bachelor’s degree; 5+ years of related experience required in working in an executive assistant role supporting C-level executives
Must have excellent verbal/written communication skills and effective interpersonal skills.
Must be detail-oriented, organized, and self-motivated with high attention to detail.
Excellent organizational skills with an ability to think proactively and prioritize work
Familiarity with online calendars, cloud systems, and ERPs
Absorb, organize, and communicate large quantities of information in a fast-paced environment in a clear, concise, and accurate manner.
Keep informed of the mission, organizational structure, key personnel, current activities, status of current projects, and any issues affecting the organization.
Communicate with senior staff, customers, and other staff in a manner that is clear, concise, succinct, and professional.
Manage a variety of functions simultaneously and with flexibility to work under competing demands and deadlines.
Operate independently and work collaboratively in a team environment.
Advanced proficiency in Microsoft Office products including Microsoft Outlook and PowerPoint, Teams, and other communications platforms such as Zoom
Security: Personnel must be eligible for Common Access Cards (CACs)
Application Process
Interested candidates should submit a proposal detailing their experience and qualifications as related to the scope of work.
Salary 60-80 k
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Title: Representative, Administration Center
Company: American Airlines
Location: Phoenix, AZ
