Overview
Sales Administrative Assistant Jobs in Brooklyn, NY at Mai Placement
Are you organized and passionate about events and looking to join a dynamic team at a renowned vineyard? Wolffer Estate Vineyard is seeking a talented and dedicated Administrative Assistant to support our Events Department in all the administrative tasks behind planning, executing, and facilitating exceptional events.
About the Role:
As the Administrative Assistant, you will work closely with the Director of Events to ensure the seamless execution of all events at our beautiful estate. Your responsibilities will include managing event inquiries, coordinating logistics, and maintaining event materials. You will play a key role in creating unforgettable experiences for our clients, adhering to our brand guidelines, and collaborating with both internal teams and external vendors.
Key Responsibilities:
Collaborate with the Event Director to execute events smoothly
Ensure adherence to brand guidelines for each event.
Manage the event calendar using Tripleseat software.
Create event timelines, menus, and vendor checklists.
Secure proper permits and maintain event budgets.
Coordinate music, security, valet, and other event logistics.
Maintain inventory of event materials and communicate with internal teams.
Respond to event inquiries professionally and promptly.
Create post-event recaps and update event sales materials.
Assist with philanthropic and off-site initiatives.
Maintain databases of event clients and preferred vendors.
Promote events in collaboration with the Marketing Department.
Qualifications:
Minimum of 3 years’ experience in hospitality preferred
3 years in an administrative role
Bachelor’s Degree preferred.
Flexible schedule with availability to work weekends as needed when events are taking place.
Excellent communication and organizational skills.
Proficiency in Tripleseat, AllSeated, and Microsoft Office.
Why Join Wolffer Estate Vineyard?
At Wolffer Estate Vineyard, we pride ourselves on our commitment to excellence and our vibrant team culture. Join us and be part of an iconic vineyard where your creativity and passion for events will be valued and rewarded.
Wölffer Estate Vineyard, Inc. is an Equal Opportunity Employer which embraces diversity and does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Become a part of our story and help us create memorable experiences at Wolffer Estate Vineyard!
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Benefits:
401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Work Location: In person
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Title: Sales Administrative Assistant
Company: Mai Placement
Location: Brooklyn, NY
