Overview
School Administrative Assistant Jobs in Sturbridge, MA at Old Sturbridge Academy Charter Public School
Senior Administrative Assistant
Physics – Business Office
93746BR
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Part time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Secretarial
Total # of hours to be worked:
17.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
272 Whitney Avenue
New Haven, CT 06511
Work Model
On-site
Position Focus:
Reporting to the Administrative Services Supervisor, this position provides high-level administrative support to high-volume faculty, research staff, and students in the Department of Physics. Serves as a source of information to faculty, students, visitors, etc. on Yale policies and procedures. Compose, format, compile data, and prepare first drafts of written correspondence such as but not limited to: letters, memos, reports, PowerPoint presentations, course documents, and other materials; proofread, edit, and review materials for grammar, accuracy, and completeness. Coordinate travel arrangements, prepare and submit expense reports, and other business-related transactions supporting the unit. Schedules and provides on-site support for meetings. Organizes, coordinates, and implements department-specific events as needed, including but not limited to the coordination of catering and other necessary refreshments. Oversee the use and maintenance of office equipment. Provides teaching faculty with appropriate support such as, but not limited to, typing exams, providing administrative support of Canvas tools, and coordinating with the Office of Institutional Equity & Accessibility on relevant matters. Coordinate repairs and floor maintenance with relevant service providers by following the processes set forth by the Office of Facilities. Regularly maintains optimal office, lab, and computer supplies as directed. Sort and distribute mail. Gather research papers and special orders. Provide coverage as needed for other administrative assistants. Other duties as assigned.
Dept/Section URL
https://www.physics.yale.edu
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Excellent computer skills, including proficiency in Windows and Microsoft products: Word, Excel, Outlook (Calendar), PowerPoint, or equivalent.
Required Skill/Ability 2:
Ability to function independently and effectively while engaging successfully as a team member.
Required Skill/Ability 3:
Excellent proofreading and editing skills. Ability to communicate orally and in writing in a clear, pleasant, grammatically correct manner. Excellent attention to detail, accuracy, and adaptability.
Required Skill/Ability 4:
Demonstrated ability to prepare and submit transactions in the following categories using Workday: expense reports, reimbursements, requisitions, and purchase orders.
Weekend Hours Required?
No
Evening Hours Required?
No
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Title: School Administrative Assistant
Company: Old Sturbridge Academy Charter Public School
Location: Sturbridge, MA
