Overview
School Administrative Assistant – Overland High School Jobs in Greenwood Village, Arapahoe, CO at Cherry Creek School District
Who We Are:
160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.
The Role and What You’ll Do:
160over90 is currently seeking an Administrative Assistant / Office Manager who will be responsible for providing administrative support to the senior leadership team and help to run the day-to-day functions of the Atlanta Office. The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with all senior level business leaders and their teams. The candidate will have good research skills and the ability to effectively manage scheduling of calls, meetings, and a high-volume workload.
Office Manager Responsibilities:
Administrative
Securing security access cards for all new hires & parking / replacement requests
Submitting visitor lists each week with security
New hire name plates
Getting mail, receiving pac kages, distributi on of mail and packages
Monthly allocations to finance for non-160/90 employees that sit in our office
New hire office orientation
Cover main line office phone
Seating plan for new hires or desk move requests
POC for cleaning company in the office / coordinating additional cleaning
Building Management
Building management liaison
Employee communication from Building
Submitting invoices for rent and parking
Submitting security and building maintenance requests
Coordinating HVAC maintenance and troubleshooting issues
Coordinating with appliance vendors to clean ice makers and water machines a nd general maintenance contracts.
Coordinating vendors for painting general maintenance not covered by the building
Coordinating with furniture vendors for replacement or new orders when needed
Office Day to Day
Ordering office supplies, coffee, etc.
Running and emptying dishwashers
Refilling coffee , drinks and snacks in kitchens
Cleaning out desks where employees have left and shipping personal belongings back to employees that have left in conjunction with managers
Culture Captain :
Support office activities around employee culture and celebration.
Represent Atlanta within 160/90 broader culture captain initiatives
Executive Support of Office Lead
Handle scheduling of meetings, managing calendars, coordination of travel and expense reports.
Liaise internally and externally as necessary with all levels of personnel, clients and business associates
Own coordination of office wide /experiential division meetings including developing presentation materials .
Sit in meetings as necessary to take notes and detail action items.
Work with IT to ensure all Experiential meetings
Work on special projects as needed.
In Office Expectation :
Monday – Thursday
You Have These:
Experience assisting a senior level executive preferred
Internet/Technology savvy
High proficiency with MS Office (Teams, Word, Excel, PowerPoint and Outlook)
Experience with Concur for Travel Booking and Expense Reporting
Ability to work with all levels of management
Exceptional grammar and proofreading skills required
Ability to handle multiple assignments and deadlines with accuracy
Detail-oriented and proactive
Exceptional interpersonal skills
Strong written and oral communication skills
Professional demeanor
How we work:
WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.
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Title: School Administrative Assistant – Overland High School
Company: Cherry Creek School District
Location: Greenwood Village, Arapahoe, CO
