Overview
SCHOOL OFFICE ADMINISTRATOR Jobs in Los Angeles, CA at Play Mountain Place
Organization: Our work is done with loving kindness, compassion, generosity, and forgiveness toward those struggling with addiction and mental illness. 
Summary: Provide front desk receptionist responsibilities, greeting clients and guests entering the building. In addition, this position will handle a variety of administrative support tasks supporting multiple areas of the organization.
Duties and Responsibilities include the following. Other duties may be assigned.
Greet people entering the building, answering any questions, providing directions and alerting staff when someone has arrived to meet/visit.
Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them.
Know about our programs and services offered and be able to answer inquiries in an engaging manner.
Add each inquiry to the call log and create an opportunity in the Electronic Heatlh Record (EHR). Add notes under the timeline tab of the opportunity.
Manage the building log of who is entering and exiting the building.
Process outpatient copay and deductible payments.
Responsible for making bank deposits.
Enter all income received onto the income log.
Accept deliveries and mail, organize them to be distributed to the correct recipients and ensure they get to the recipient within 24 hours while also managing outgoing mail and packages for pickup.
Order building and office supplies and keep inventory and monitor stock.
Responsible for maintaining master calendar for room usage.
Serve as the face of the organization, offering friendly, courteous service to those entering the building or calling in on the telephone.
Perform other clerical receptionist duties such as filing, photocopying and data entry as requested.
Update and provide a printed copy or email the emergency roster to the appropriate staff daily.
Is trained, proficient and able to back up intake as needed.
Qualifications: To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability also required; reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: High school diploma or GED and at least two years of training or experience in customer service and office support. Knowlege of Substance Use Disorder preferred.
Reasoning Ability and Critical Thinking: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to work independently with initiative.
Computer Skills: To perform this job successfully, an individual should be proficient in Microsoft Office Suite and be comfortable using an EHR.
Knowledge, Skills, and Other Abilities:
Strong interpersonal skills.
Strong verbal communication skills.
Strong writing skills.
Highly organized.
Self-confidence and positive attitude with concern for people and community.
Self-starter and goal driven.
Foster, build, and maintain community partnerships.
Physical Demands: physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, use hands, talk, and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds.
The noise level in the work environment is usually moderate.
Job Type: Full-time
Pay: $18.00 – $21.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Wilmington, DE 19801 (Required)
Ability to Relocate:
Wilmington, DE 19801: Relocate before starting work (Required)
Work Location: In person
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Title: SCHOOL OFFICE ADMINISTRATOR
Company: Play Mountain Place
Location: Los Angeles, CA
