Overview
School Secretary 1 Jobs in Montebello, CA at Montebello Unified School District
Full Job Description
Description
Position Information:
This is anOpen Competitiverecruitment to create an eligibility list for current and future vacancies.
GENERAL PURPOSE
Under general supervision, performs varied and complex office and administrative support duties in a elementary school setting; types technical documents and reports; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
A School Secretary 1 independently performs a wide variety of difficult and responsible office and administrative support functions for an elementary schools requiring a thorough knowledge of District rules, policies and procedures. Incumbents use word processing, and spreadsheet skills in the development of documents for site use. They may provide general office administrative support services and provide backup to other office clerical and administrative staff. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying information requiring a high degree of accuracy and interacting with and handling routine to non-routine questions, complaints and problems based on knowledge gained through experience.
A School Secretary 1 is distinguished from other District clerical staff in that incumbents in the former class perform a wide variety of office and administrative support functions in school administrative offices.
Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1) Serves as secretary to the Principal; types, composes and revises reports, correspondence, memoranda, agreements, newsletters, schedules, notices, charts and other specialized documents; types from rough notes, drafts, and brief oral instructions; edits and revises materials on diskette; composes standard correspondence; maintains and updates confidential office files, logs, lists, directories, records and databases according to District policies and regulations; creates standard spreadsheets; designs and revises department forms; data enters information; sets up and maintains master and monthly calendars.
2) Provides work direction to clerical personnel and student workers as assigned; monitors workflow and adjusts duties to complete assignments in a timely manner as assigned.
3) Provides information concerning school policies, procedures, actions, activities and schedules as appropriate; maintains school calendar and serves as a coordinator of school events.
4) Collects, compiles, organizes and records a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepares and maintains related records, files and logs.
5) Answers, screens and directs telephone calls and visitors; dispatches emergency calls to the appropriate person; takes telephone messages; greets and directs visitors; assists students and parents in person and/or by telephone; researches requests from District employees or the public; responds to parent, student and staff questions and complaints and provides detailed, technical information regarding policies and procedures according to established procedures; resolves issues between office staff, parents, students, administrators…
Title: School Secretary 1
Company: Montebello Unified School District
Location: Montebello, CA
Category:
