Overview
Secretary (Unit Secretary) Jobs in Alderson, WV at US Justice, Bureau of Prisons/Federal Prison System
THE OFFICE MANAGER WILL COORDINATE AND OVERSEE ADMINISTRATIVE DUTIES IN THE OFFICE AND ENSURE THAT THE OFFICE OPERATES EFFICIENTLY AND SMOOTHLY.
DUTIES AND RESPONSIBILITES:
Answer incoming calls.
Great visitors and applicants. Have applicants fill out appropriate paperwork.
Monitor incoming faxes.
Monthly credit card reconciliation
Scan and save employee company credit card receipts in their appropriate folders on the server.
Copier/Printer Meter Readings.
Manage office supplies inventory and place orders, as necessary.
Keep calendar of AR employee time off requests.
Assist SignalTek technicians with job and repair paperwork.
Boot vouchers and paperwork.
Call applicants and schedule interviews when needed.
Equipment P.O. requests – coordinate with fleet office in Tulsa.
Assist when items need to be shipped (UPS, Fedex, etc).
SignalTek equipment repairs (RMS) – facilitate the process.
Schedule Arkansas events (Cookouts, Safety Awards, etc)
Research and assist Division Manager with requested tasks/duties.
REQUIRED SKILLS/ABILITIES:
2-5 years of work experience in an administrative/office management role.
Strong organizational and time management skills, and ability to prioritize.
Excellent communication and interpersonal skills.
Computer skills and knowledge of office software packages.
WORKING CONDITIONS:
Prolonged periods of sitting at a desk.
Must be able to lift up to 15 pounds at times.
OTHER DUTIES, RESPONSIBILITIES, REQUIRED SKILLS/ABILITIES, AND PHYSICAL REQUIREMENT MAY BE ADDED, CHANGED, OR REMOVED BY IMMEDIATE SUPERVISOR.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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Title: Secretary (Unit Secretary)
Company: US Justice, Bureau of Prisons/Federal Prison System
Location: Alderson, WV
