Overview
Senior Administrative Assistant Jobs in Boston, MA at Beacon Hill
Title: Senior Administrative Assistant
Company: Beacon Hill
Location: Boston, MA
Our client, a bio-technology company in Boston, is seeking a Senior Administrative Assistant to join their team for 3-5 months. The hours for this role are 8:30am to 5:30pm and is onsite 3 days a week and remote 2 days a week. This position pays $35/hour. Qualified candidates are encouraged to apply for consideration!
Responsibilities Include:
Complete general administrative work (i.e., calendar scheduling/maintenance, meeting coordination internally and externally)
Work in conjunction with the greater administrative team
Organize meetings, compose agendas, attend and take notes, and complete any follow-up actions.
Book necessary travel, organize complex travel itineraries; reconcile and process expenses promptly
Assist in planning in-house or off-site activities like parties, celebrations and conferences
Welcome guests to the office in a friendly and professional manner and assist with conference room setup for client meetings
Schedule meetings and appointments
Coordinate with IT department on all office equipment
Liaise with vendors and submission of documents revolving around contracts, agreements, invoices, etc.
Requirements:
5+ years proven experience as an Admin
High level of professionalism and confidentiality
Proven ability to manage time effectively; manage multiple priorities/projects
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (intermediate to expert level)
IT management skills a plus
Hands on experience with office machines (e.g. printers/copiers/phone systems)
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Fu…
