Overview
Senior Administrative Assistant Jobs in Sunnyvale, CA at Proofpoint
About DHL Supply Chain
As the world’s leading logistics company, DHL Supply Chain is dedicated to connecting people and improving lives. Our global network, industry-leading expertise, and innovation-driven culture make us the first choice for supply chain solutions worldwide. Join a team that values respect, results, and responsibility, and be a part of something bigger.
Key Responsibilities
Supervise daily office functions including data entry, inventory reporting, customer service, scheduling, and documentation.
Provide leadership, guidance, and support to a team of administrative personnel.
Ensure timely and accurate processing of financial data, including month-end close activities such as accruals, expense tracking, and reconciliation.
Utilize Blue Yonder (JDA) systems for planning, forecasting, and inventory control reporting.
Collaborate with operations, finance, and warehouse teams to ensure seamless information flow and compliance with financial reporting standards.
Monitor and analyze key performance indicators (KPIs) and produce reports for senior management.
Assist in developing and enforcing office procedures and policies in alignment with corporate standards.
Coordinate procurement of office supplies and oversee administrative budgeting.
Maintain documentation in compliance with internal controls and audit requirements.
Qualifications & Experience
High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Finance, or Logistics preferred.
Minimum of 2 years of supervisory experience in an administrative or logistics setting.
Must have experience working with Blue Yonder (JDA) supply chain systems.
Must have direct experience with month-end financial close processes.
Strong understanding of supply chain operations and office administration best practices.
Advanced proficiency in Microsoft Office, especially Excel and Outlook.
Excellent communication, organizational, and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.
Familiarity with warehouse management systems (WMS) and ERP platforms is a plus.
What We Offer
Competitive salary and comprehensive benefits package
Opportunities for growth within a global logistics leader
Supportive, collaborative work culture
Ongoing training and professional development
This role will compensate $68,640
DHL Supply Chain is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Ready to take the next step in your logistics career? Apply now and join the DHL team.
Office Supervisor
Do you enjoy working in a team environment providing counsel and administrative services to leaders on business and people related issues? Do you take an energetic and influential approach to bring organization and perspective to a busy customer site or office workspace? Would you get job fulfillment by playing a pivotal role in making sure our environment is the best possible for our associates? Do you have a high regard for personal accountability and fully understand why integrity, trust, and customer focus are required qualities to display within the Administrative function?
If so, DHL Supply Chain has the opportunity for you
Description
Responsible for the order processing, administrative, customer service, and accounting functions of a distribution center.
Supervises the order processing and customer service functions for assigned clients.
Performs accounting functions relating to payroll, A/P, inventory and general ledger activities, and related reporting requirements.
Distributes and monitors work assignments within assigned responsibilities.
Trains and cross-trains associates for all functions within assigned responsibilities.
Prepares and reviews company and client reports, ensuring their accuracy and timely submission.
Maintains discipline within assigned office responsibilities.
Maintains operating efficiencies through scheduling, supervision, and planning.
Interfaces with client representatives daily and maintains office operational coordination.
Conducts performance reviews and periodic feedback sessions for hourly associates in the work group.
Effectively communicates with associates and customers in person and via telephone, verbally and written to accomplish necessary objectives.
Effectively reviews performance of subordinates, if any, to ensure compliance with requirements.
Operates small office equipment to accomplish necessary objectives.
May supervise office hourly associates
Required Education and Experience
High school diploma, GED or equivalent, required
Associates degree in related field, preferred
3-5 years as an office supervisor/manager, required
Our Organization has a business casual environment and focuses on teamwork, associate development, training, and continuous improvement. We offer competitive wages, excellent affordable insurance benefits (including health, dental, vision and life), 401K plan, paid vacation and holidays.
Our Organization is an equal opportunity employer.
Brand: DHL
Address: 9211 Kaiser Way Fontana, CA – 92335
Property Description: 1522 – Fontana CA WERC
Property Number: 1522
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Title: Senior Administrative Assistant
Company: Proofpoint
Location: Sunnyvale, CA
