Overview
Senior Administrative Assistant Jobs in New Haven, CT at Yale University
LeanDNA is helping solve the $150B problem that global manufacturers face–excess inventory tying up critical working capital and keeping manufacturing companies from being as efficient as they need to be. Without an effective way to optimize inventory, manufacturers are buying too much, too little, or placing inventory in the wrong place at the wrong time. Companies are stuck fighting operational fires related to critical inventory shortages, creating delays in delivering their product to customers on time.
LeanDNA’s factory inventory optimization and shortage management solution quickly empowers supply chain professionals to dramatically reduce excess inventory, deliver on time, and establish operational command of their organization’s inventory operations. LeanDNA optimizes the inventory management process by adding the much-needed (and much-appreciated) artificial intelligence into the forgotten area of the business: The factory. It’s not just about smart inventory planning—true optimization occurs when procurement leaders have command over the operation, and the supply chain teams tasked with bringing those plans to life have total visibility, AI-driven recommendations, and a clear game plan for hitting their inventory goals every time.
Who you are:
You love organizing things with a passion for creating a fun and welcoming environment. You embrace a challenge and are known for your multitasking skills and great judgment. You have a knack for spotting things that need to be done and just do it! You love working in a startup environment, while your responsibilities evolve, gaining more experience with the business, products, customers, and processes. This is an excellent opportunity for a new college graduate interested in a young company to grow with.
What You’ll Do
Office Management
Create a warm, welcoming atmosphere in the office while helping to keep day-to-day office operations running smoothly
Plan and execute company events, office-wide meetings, possible office relocations, company off-sites and board meetings
Act as the Point of Contact for all office visitors from customers to candidates
Lead the all-employee communications effort on events, schedule, and reminders
Direct our food service, facilities, ordering office equipment and maintenance for a clean and organized office environment
Creative snack & food design is a big yes!
Administrative Support
Execute on email and calendar management including scheduling meetings, appointments, conference calls, & other internal/external engagements as needed
Assist with reporting & data entry as needed
Own Slack company-wide communication (birthdays/anniversaries/holidays/townhalls)
Assist with Travel Arrangements and Expense Reporting
Assist with candidate scheduling and greeting/touring of candidates for onsite interviews
Manage swag inventory & delivery including new hire swag, customer gifts, and employee awards
Assist departments with planning for team socials, on sites, and off sites
Assist HR team with employee engagement initiatives
What we are looking for:
1+ years office administration experience in a growing, fast-paced environment (tech preferred)
1+ years of scheduling/calendar management experience with ability to handle time sensitive information
Event execution and vendor management experience (holiday parties, company-wide events, etc.)
Proactive vs. reactive with a demonstrated desire and ability to multitask and work on different projects at once
Tech savvy with expertise in spreadsheets, expense, billing, and other office software including Google G-Suite
Extremely detail-oriented
Team player mentality with ability to work under pressure and go the extra mile
High level of discretion in dealing with confidential information
Passionate about company culture and representing the best of who we are
Must have your own reliable transportation for office errands
Bachelor’s Degree
What We Offer:
Competitive pay rate
401k program
A fun, engaging culture where creativity, integrity and employee satisfaction are really valued
Lots of company outings and internal celebrations
A task or process without ownership? Own it!
Title: Senior Administrative Assistant
Company: Yale University
Location: New Haven, CT
