Overview
Senior Administrative Assistant (Contract) 25217 Jobs in Boston, MA at BioPharma Consulting JAD Group
Title: Senior Administrative Assistant (Contract) 25217
Company: BioPharma Consulting JAD Group
Location: Boston, MA
We are seeking a proactive and detail-oriented Senior Administrative Assistant to support departmental operations through high-level administrative and logistical coordination. This role is key to ensuring smooth day-to-day functions such as calendar management, travel arrangements, meeting coordination, and internal communications. The ideal candidate is a collaborative team player who thrives in a fast-paced environment and can manage confidential and critical information with discretion and professionalism.
Key Responsibilities:
Provide comprehensive calendar management and administrative support for department leaders
Coordinate meeting logistics including agendas, room bookings, catering, A/V setup, and Zoom links
Organize and manage logistics for key events such as leadership meetings, town halls, staff meetings, and team offsites
Support cross-functional scheduling and coordination, including interview logistics
Collaborate with other administrative team members to ensure seamless departmental operations
Coordinate vendor interactions including scheduling of onsite visits, calls, and travel
Submit travel and expense (T&E) reports using Concur or equivalent systems
Maintain agendas and documentation via Microsoft Teams, SharePoint, OneNote, etc.
Assist with onboarding of new team members, including meeting invites and communications setup
Proactively identify opportunities to streamline and improve departmental procedures
Handle additional tasks and special projects as assigned by departmental leadership
Requirements
Qualifications:
Bachelor’s Degree preferred
Minimum 5 years of administrative experience
Proficiency in Microsoft Office Suite, including Outlook, Teams, and SharePoint
Experience with Concur or similar expense and travel management systems
Excellent verbal and written communication skills
Strong organizational skills with the ability to manage multiple priorities simultaneously
Ability to work independently and exercise sound judgment
Professionalism and discretion in handling confidential information
Effective interpersonal skills with the ability to collaborate across all levels and departments
Strong attention to detail and ability to identify conflicts in scheduling or priorities
Benefits
Administrative shift
Contract with possible extension
