Overview
Senior Administrative Assistant, Executive Education Jobs in Cambridge, MA at MIT
NOVA Engineering is looking for an Administrative Assistant to join our Facilities and Building Enclosure division in our Kennesaw, GA office.
This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.
Duties:
Administer office services to achieve efficient and economical operations.
Assist with accounts payable.
Maintain departmental files (both hard copy and electronic).
Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
Skills/Qualifications:
3+ years of administrative experience, preferably in the engineering or construction industry.
General understanding of revenue recognition (work in progress and unbilled reports).
Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
Strong communication skills, both verbal and written
Strong attention to detail and ability to check own work
Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook
Experience with Deltek Vantagepoint software preferred, but not required
NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.
About Nova
Established in 1996, NOVA was originally founded to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since our founding, NOVA has added additional service lines such as Facilities and Building Envelope, Forensics, Municipal and more. We are dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. We offer a stimulating and inspiring work environment where our employees are recognized for their efforts and achievements and are mentored for professional growth.
Currently, NOVA employs 650+ personnel in 18 offices serving clients throughout the southeastern United States and beyond. Our firm has professional and administrative support staff that includes registered professional engineers, registered professional geologists, environmental scientists, registered roof observers, LEED accredited professionals, soil/foundation engineers, laboratory specialists, materials technicians, ICC-certified inspectors, NICET-certified technicians, and AWS-certified welding inspectors. NOVA’s facilities include AASHTO-accredited laboratories in soils, concrete, aggregate and hot-mix asphalt testing/inspection. We also have CCRL-inspected laboratories for concrete sampling, curing, and testing. NOVA will continue to expand its reach and reputation as a leader in the testing, inspection, and consulting fields with a strong legacy of quality and integrity by promoting our best internal resources and recruiting a diverse culture of valued and exceptional talent.
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Title: Senior Administrative Assistant, Executive Education
Company: MIT
Location: Cambridge, MA
