Overview
Senior Administrative Assistant – Investigational Cancer Therapeutics Jobs in Houston, TX at MD Anderson Cancer Center
Full Job Description
The University of Texas MD Anderson Cancer Center in Houston is one of the world’s most respected centers focused on cancer patient care, research, education, and prevention. It was named the nation’s No. 1 hospital for cancer care in U.S. News & World Report’s 2022-2023 rankings. It is one of the nation’s original three comprehensive cancer centers designated by the National Cancer Institute.
The primary purpose of the Administrative Assistant position is to perform complex administrative and secretarial duties requiring judgment within general guidelines. Impacts department efficiency and productivity and may support the department chair or physician.
Key Functions
1. Administrative support to assigned faculty.
Arrange appointments, coordinate travel agendas, prepare travel and reimbursement requests.
Manage and monitor calendar, travel itineraries, expense reports, and the operation of faculty member’s office, including the coordination of schedules and itineraries for visitors.
Maintain the most current information pertaining to curriculum vitae in Faculty Information System (FIS), periodical publications, NIH-format Biographical Sketch and Other Support, and PRS account balance.
Attend meetings, record minutes and distribute, as assigned.
Assimilate pertinent information in order to compose written correspondence (must have a strong command of the English language, including spelling, writing, and verbalizing) and be able to communicate well verbally and in writing.
Be able to organize and disseminate information in a clearly understood manner.
Maintain and improve filing system.
2. Report/presentation preparation
Gather materials on assigned subjects for use in the preparation of scientific reports, speeches, or articles.
Ensure the timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
Prepare reports and work out details of presentation.
Prepare agendas for matters of consideration at meetings.
Set up and type financial, statistical, and textual reports from worksheets.
Prepare slide presentations, requiring the use of MS PowerPoint.
Transcribe machine dictation and/or take and transcribe oral dictation consisting of letters, reports, articles, memorandums, and speeches-usually of a medical or related scientific nature.
Follow up to insure timely completion of assignments.
3.
Administrative support for department operations.
Provide telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary.
Provide administrative support to other department staff, as assigned.
Correctly complete and route departmental and institutional forms.
Order supplies in accordance with prescribed institutional and department procedures.
Provide coverage for other support staff in the event of vacation or illness.
Complete routine institutional forms as needed.
Assist in developing and maintaining document forms.
Initiate and assist in scheduling meetings, arranging for conference rooms, and catering.
Maintain a schedule for use of department equipment, such as laptop computers, for meetings and a process to…
Title: Senior Administrative Assistant – Investigational Cancer Therapeutics
Company: MD Anderson Cancer Center
Location: Houston, TX
Category:
