Overview
Senior Administrative Assistant, Student Affairs Jobs in New Haven, CT at Yale University
Full Job Description
Senior Administrative Assistant, Student Affairs
Yale School of the Environment – Assistant Dean of Student Affairs
87892BR
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Business Operations, Student Services
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
195 Prospect Street
New Haven, CT 06511
Work Model
On-site
Position Focus:
Join the friendly and inclusive community of faculty, staff, postdocs, postgrads, and students working together at the Yale School of the Environment (YSE) to advance its mission to address the world’s most critical environmental challenges. Reporting to the Associate Dean of Student Affairs, with minimal supervision, provide comprehensive administrative and high-level clerical and logistical support to the Office of Student Services in support of the entire cycle of the student experience from orientation to graduation ceremony. Serve as a source of information to alumni, students, staff and faculty on policies, procedures, and programs. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. Greets students and visitors and answers and screens telephone calls and emails. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. Monitors expenditures, processes expenses and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains record keeping systems for all programs in the office. Orders and maintains inventory of supplies. Photocopies and prints materials. Supports student workers. Performs additional functions incidental to office activities. May perform other duties as assigned.
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and a…
Title: Senior Administrative Assistant, Student Affairs
Company: Yale University
Location: New Haven, CT
Category:
