Overview
Senior Administrative Assistant to Head of Corporate Services (on-site, 5 days/week) (Open) Jobs in Buffalo, NY at M&T Bank
We’re looking for a proactive and highly organized Administrative Coordinator to support Osborn Consulting as our civil engineers and landscape architects create positive change in our local communities and the Pacific Northwest. We offer competitive compensation, opportunities for professional growth, and a supportive work culture that emphasizes teamwork, creativity, and innovation. We care deeply about what we do – we hope you do, too.
About the Position
As the administrative powerhouse of our organization, you’ll have considerable influence in ensuring seamless operations across our Bellevue and Seattle offices. This role bridges both locations, and you will have the opportunity to grow into an Administrative Manager, where you would be well positioned to lead our administrative team into the future. Take the reins and help us refine our administrative operations, including by:
Maintaining a welcoming office environment by serving as the first point of contact for guests, interview candidates, and employees.
Coordinating purchases to ensure the offices are stocked with your team’s favorite snacks and drinks.
Managing office supply ordering for both locations.
Providing initial troubleshooting for conference room issues before engaging our internal IT team.
Assisting with upcoming office moves and change management efforts.
Supporting executive team members with travel arrangements and various projects (e.g., expense reports and credit card receipt documentation).
Coordinating event planning, setup, and cleanup.
Facilitating communication between our People Operations and IT teams to optimize office functionality.
Contributing to additional projects as needed.
About You
A positive attitude and willingness to learn and adapt.
Proven experience (4+ years) as an administrative assistant or similar role.
Proficiency in MS Office Suite (Word, Excel, Outlook).
Excellent organizational and time management skills.
Attention to detail and accuracy.
Effective communication and interpersonal abilities.
Ability to prioritize tasks and multitask in a fast-paced environment.
To thrive in this position, you may also have:
Associate degree
Experience in customer service
Office relocation or change management experience
Location
This position is fully in person and is based out of our Bellevue office with 1–2 days a week in our Seattle office. We’re flexible on specific days and care more about consistency for predictability in your schedule.
Hours
We have some flexibility in the hours for this position. Our offices are open 8 am to 5 pm Mondays through Fridays. Start times can range from 7–9 am and end between 4–6 pm.
About Osborn
Osborn Consulting, Inc. is an employee-owned consulting firm providing civil engineering, landscape architecture, and urban design on public projects across Washington state. The power of these public projects surrounds our daily lives, from the sidewalks we stroll to visit our neighborhood park, to the confidence in knowing our homes are safe from flooding when heavy rain comes. Our team develops strong foundations of trust with cities, counties, and agencies to achieve more resilient and more sustainable communities.
We have grown strategically over the last 20 years from a firm of one to a team of more than 100 motivated, hard-working, and creative individuals. Working for Osborn provides you the chance to learn new skills, follow your passions, and have fun along the way!
What We Offer
Competitive pay, medical and dental insurance, a 401K plan with matching, PTO/holiday pay, health and fitness stipend, commute support, and profit sharing.
A collaborative and fun environment with idea-sharing, learning, and curiosity.
Training and mentoring.
Opportunities for growth within the company.
What We Value
Our new team member will be someone who aligns with our core values of Professionalism & Responsibility, Collaboration & Creativity, Health & Well-Being, Laughter & Fun, Relationships & Respect, Growth & Exploration.
Our Diversity and Inclusion
Osborn is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
If you are an individual with a disability and need assistance completing the online application, please call 425-451-4009. Please leave a message and a member of our People Operations team will return your call within three business days. Alternatively, an email may be sent to [email protected]. “Applicant Accommodation” should be included in the subject line of the email. Please note that this phone number and email are only for those individuals who would like to request an accommodation to apply for a job.
Osborn participates in the Electronic Employment Eligibility Verification Program.
Title: Senior Administrative Assistant to Head of Corporate Services (on-site, 5 days/week) (Open)
Company: M&T Bank
Location: Buffalo, NY
