Overview
Senior Administrative Associate Jobs in Toledo – Ohio – USA at University of Texas
Senior Administrative Associate page is loaded Senior Administrative Associate Apply locations UT MAIN CAMPUS time type Full time posted on Posted 14 Days Ago job requisition
Job Posting
Title:
Senior Administrative Associate
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Hiring Department:
Walker Department of Mechanical Engineering
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Position Open To:
All Applicants
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Weekly Scheduled
Hours:
40
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FLSA Status:
Non-Exempt
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Earliest
Start Date:
Immediately
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Position Duration:
Expected to Continue Until Aug 31, 2025
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
This is a fixed term grant-funded position, funding for one year with the possibility of renewal for another two years based upon performance and continuation of funding.
As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technologyinnovationand engineeringeducationfor over a century.
In the Walker Department of Mechanical Engineering, we design and build devices and systems that transform industries and improve lives around the world. With nearly 70 faculty members, 27 staff members, 1500 students and thousands of alumni worldwide, the Walker Department has a supportive community aspired to solve the most pressing challenges of the 21st century through world class research, unsurpassed studenteducation, and dedicated service to the community.
This job description may not reflect all assigned duties, responsibilities, or aspects of the job described.
Purpose
Responsible for performing advanced program administration and managing the day-to-day operations of the Molten Salt Digital Twin Initiative funded by the State of Texas in the Walker Department of Mechanical Engineering. This includes facilitating effectivecommunicationand coordination across research faculty, staff, research vendors/partners, postdoctoral scholars, and graduate students at multiple universities and organizations, ensuring smooth project-wide operations.
Responsibilities
Manages all aspects of accounting, purchasing, and budgeting for the Molten Salt Digital Twin Initiative. Reconciles account monthly. Accurately tracks expenses; procuring supplies and equipment of varying costs in accordance with state law and university policy; processing payment vouchers, payroll vouchers, and travel vouchers; maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy; maintaining accurate departmental records.
Serve as the primary contact for faculty regarding grants/contracts process, including application preparation, budget preparation/revision, preparation of figures/tables, proposal formatting, and editorial remarks on proposals and other deliverables. Serve as Office of Sponsored Projects (OSP) liaison regarding grants/budgets. Distribute information to faculty regarding new grant opportunities, calls for proposals, changes in contracts and grants policies for federal agencies, national organizations, and national foundations.
Arranges travel and hotel reservations for PI’s, guests, and researchers associated with the grant. Processing payment and travel vouchers/reimbursements.
Maintain PI’s schedules/calendars. Coordinate or schedule group meetings including room reservations and coordinating itineraries. Prepare or assist with committee report preparations. Prepare memoranda, prepare/proofread out-going correspondences.
Ser…
Title: Senior Administrative Associate
Company: University of Texas
Location: Toledo – Ohio – USA
Category: Administrative/Clerical
