Overview
Senior Executive Administrative Assistant Jobs in Nashville, TN at Onora Group
Title: Senior Executive Administrative Assistant
Company: Onora Group
Location: Nashville, TN
Our client is an enterprise-sized healthcare organization. They are seeking a Senior Executive Administrative Assistant for one of their executives. In this role, you will play a pivotal part in helping the executive.
RESPONSIBILITIES:
Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
Assists others with scheduling and travel, as requested
Schedules meetings (internal/external to the organization), conference calls, teleconferences, and webinars as requested
Maintains Outlook calendars and email as assigned
Prepares reports for company activities as required
Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
Maintains a master list of current personnel supporting the Group as assigned. Communicate changes to corporate personnel responsible for managing these lists
Coordinates and schedules activities for outside Board affiliations
Answers phones and screens phone calls, assists and directs callers, and takes messages
Maintains schedule of use of conference rooms
Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery
Orders supplies as requested
Flexible in supporting any office projects needing extra attention due to specific deadlines
Assists other administrative support staff in projects and cross-coverage if needed
REQUIREMENTS:
3+ years of experience in senior-level executive support
Experience in healthcare preferred (not a requirement)
Must have self-awareness, discretion, and can handle confidentiality
Seeking a candidate that is proactive rather than reactive and sits back to take orders
Bachelor’s degree or equivalent work experience
ADDITIONAL:
This role is onsite 5 days a week in Nashville, TN from 8 AM to 5 PM. The dress code is formal. Our client offers a very generous benefits package.
