Overview
Senior Executive Assistant and Office Manager Jobs in Scottsdale, Arizona, USA at ONE (Open Network Exchange)
Description
We are seeking a highly organized, proactive, and discreet Senior Executive Assistant & Office Manager to provide top-tier support to our CEO and senior leadership team. This individual will play a key role in ensuring the efficiency of daily operations, managing critical communications, and coordinating high-level projects across departments. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings a solutions-oriented mindset to every task.
Key Responsibilities:
Executive Support
Manage complex calendars for the CEO and senior leaders, including scheduling meetings, appointments, and travel.
Prepare and organize materials for meetings, presentations, and reports.
Track deadlines and follow-up items to ensure timely completion of tasks.
Handle confidential and sensitive information with the utmost discretion.
Communication & Liaison
Serve as the gatekeeper for internal and external communications on behalf of the CEO.
Draft, edit, and proofread correspondence, memos, and presentations.
Coordinate and facilitate communication between the CEO/senior leaders and internal teams or external stakeholders.
Meeting & Event Coordination
Organize executive team meetings, including preparing agendas, capturing notes, and tracking action items.
Support planning and execution of off-sites, board meetings, town halls, and other high-level events.
Operational Support
Manage expense reporting and reimbursements for senior leaders.
Maintain organized digital files and systems related to executive operations.
Office Management
Oversee day-to-day office operations, ensuring the workspace is organized, well-stocked, and running efficiently.
Serve as the primary contact for office vendors, service providers, cleaning staff, and building management.
Manage office supply inventory.
Requirements:
Bachelor’s degree preferred; equivalent experience considered.
5+ years of experience supporting C-level executives and managing office operations.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and calendar tools.
High level of discretion, professionalism, and emotional intelligence.
Ability to manage multiple priorities and work effectively under pressure.
Professional demeanor, polished image, and a confident presence when interacting with executives, team members, and external partners.
Business Attire:
Professional business attire is required for this role reflecting a polished and professional appearance.
What We Offer:
Exclusive Team Member Travel Discounts.
Affordable Medical Insurance.
100% Employer Paid Dental and Vision Insurance.
HSA with Company Contribution.
401(k).
Basic and Voluntary Life & AD&D.
Pet Insurance.
Free Parking.
Amazing Culture.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer, typically in a cubicle environment (constant noise, fluorescent overhead lighting).
ONE is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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Title: Senior Executive Assistant and Office Manager
Company: ONE (Open Network Exchange)
Location: Scottsdale, Arizona, USA
Category: Administrative/Clerical (Administrative Management, Business Administration), Management (Administrative Management, Business Administration)
