Overview
Senior Executive Assistant – Planned Parenthood North Central States Jobs in Saint Paul, MN at Planned Parenthood North Central States
Full Job Description
Planned Parenthood North Central States
Senior Executive Assistant to the Office of the CEO – St Paul, MN (hybrid)
Starting salary for candidate who meets minimum requirements (Experience will be compensated): $80,000
About Us:
At Planned Parenthood North Central States (PPNCS), we believe all people deserve the right, the freedom, and the opportunity to follow their personal ambitions and choose their own path toward a healthier, more meaningful life. That’s why we protect, promote, and provide comprehensive and progressive sexual and reproductive health care for generations of young people and families with empathy, care, and respect. We are looking for passionate, dedicated staff who are eager to make positive contributions to their community and to the Planned Parenthood mission.
Click here to learn more:Our Mission
What to expect:
Under the supervision of the Chief Executive Officer (CEO), the Executive Assistant will assist with and provide high-level administrative support to CEO’s Office and support the Boards of Directors. The Executive Assistant may be required to provide administrative support for other Executive Team members, as needed, to support the team of administrative support staff.
Schedule:Normal Business Hours
Responsibilities:
This position will impact us with the following contributions:
Executive Support
Provide high-level administrative and logistical support to the Office of the CEO, General Counsel and VP of HR including:
Represents the office in written and verbal communications
Maintaining appointment schedule by planning and scheduling meetings and conferences
Schedules meetings, including coordinating team calendars, securing meeting locations, sending meeting invites, and agendas to participants
Attends meetings as appropriate and provides meeting support (e.g., agendas, minutes, follow-up items)
Coordinating travel with itineraries and expense reports
Assist in managing and preparing for key deadlines and presentations
Arrange and manage all materials related to service on boards and committees
Coordinate special projects for the offices
Conduct research to inform decision makers and initiate new processes to enhance administrative operations
Process department’s invoices and monthly expenses and assists with the compilation and management of the office budget
Works to ensure compliance with federal, state, and local ordinances by adhering to department requirements
Manage a portfolio of projects and executive office operations to ensure maximum efficiency, productivity and high performance for the CEO
Provide administrative support and coordinates logistics for CEO, including but not limited to maintaining daily schedules by planning meetings, conferences, appearances, teleconferences, tracking hours and completing travel and expense reports, among other duties.
While keeping the CEO fully informed, act as a proxy, when requested and informational funnel, filter and facilitator for the CEO, dealing with as many issues as possible before they reach the CEO’s desk, representing the CEO’s point of view, and making decisions in collaboration with Executive Team members in the CEO’s absence.
In partnership with outside general counsel and the deputy general counsel/chief compliance officer, manage separate legal entities and facilitate governance of five-state affiliate and supporting ancillary entities.
In …
Title: Senior Executive Assistant – Planned Parenthood North Central States
Company: Planned Parenthood North Central States
Location: Saint Paul, MN
Category:
