Overview
Senior Executive Assistant to Museum Executive Director Jobs in Aspen, CO at Pocketbook Agency
Title: Senior Executive Assistant to Museum Executive Director
Company: Pocketbook Agency
Location: Aspen, CO
We are seeking a Senior Executive Assistant to provide high-level administrative support to our client an Executive Director (ED) and the Executive Team of a notable museum. This role will ensure smooth day-to-day operations and effective communication across departments. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Looking to hire ASAP!
Key Responsibilities:
Administrative Support: Manage the ED’s complex schedule and calendars, coordinate meetings with detailed agendas, and handle email correspondence on their behalf.
Travel Coordination: Arrange and oversee the ED’s domestic and international travel, including transportation, accommodations, and itinerary management, while reconciling travel expenses.
Communication & Liaison: Act as a key point of contact between the ED, internal departments, and external stakeholders, ensuring seamless communication and collaboration.
Project Management: Support special projects by conducting research, managing timelines, and providing regular updates.
Event & Donor Support: Partner with the Director of External Affairs to facilitate the ED’s involvement in donor cultivation, sponsorship activities, and event coordination.
Strategic Oversight: Identify process improvements, support organizational policy implementation, and flag potential issues requiring director-level attention.
Requirements:
Education: Bachelor’s degree in business administration, arts administration, or related field required; advanced degree preferred.
Experience: 5-7 years of progressively responsible executive-level support, ideally in a cultural or nonprofit organization.
Skills:
Exceptional organizational and multitasking abilities with strong attention to detail.
Outstanding written and verbal communication skills.
Proven discretion and sound judgment in handling confidential information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
Strong interpersonal skills, with the ability to build relationships at all levels.
Flexibility: Willingness to occasionally work evenings and weekends for special events or time-sensitive projects.
Professionalism: Service-oriented mindset with a polished, professional demeanor.
Compensation:
Salary: $100,000 – $105,000 annually.
Competitive benefits package, including insurance, paid time off, and other perks.
Location:
Open to candidates based in Aspen, CA, or fully remote candidates. Remote candidates MUST be able to work 7:30-4:30 pm MT. Remote candidates MUST also have prior experience working with art galleries, museums, or similar.
