Overview
Senior HR and Admin Officer Jobs in Kathmandu, Bāgmatī, Nepal at FroxJob | Executive Jobs in Nepal
Title: Senior HR and Admin Officer
Company: FroxJob | Executive Jobs in Nepal
Location: Kathmandu, Bāgmatī, Nepal
Job Summary
We are seeking a proactive and experienced Senior HR & Admin Officer to oversee and execute Human Resources and Administrative functions within a dynamic hospitality environment. The role is responsible for managing recruitment, payroll, leave administration, attendance management, employee relations, HR compliance, and day-to-day administrative operations. The ideal candidate should possess strong organizational skills, sound knowledge of labor laws, and hands-on experience in payroll and office administration.
Key Responsibilities
Human Resources Management
Recruitment & Onboarding
- Manage end-to-end recruitment processes, including job posting, sourcing, screening, interviewing, and onboarding.
- Coordinate employee induction and orientation programs.
- Prepare employment contracts, appointment letters, confirmation letters, and other HR-related documents.
- Maintain employee personnel files and ensure proper documentation.
Payroll, Attendance & Leave Management
- Manage employee attendance, shift schedules, and leave records.
- Ensure accurate calculation and administration of annual leave, sick leave, maternity leave, and other statutory leave entitlements.
- Prepare and verify monthly payroll inputs, including attendance, overtime, allowances, incentives, deductions, and benefits.
- Coordinate with the Finance department to ensure accurate and timely payroll processing.
- Handle payroll-related employee queries and resolve discrepancies.
- Maintain confidentiality of payroll and employee information.
Employee Relations & Performance Management
- Act as the point of contact for employee concerns and HR-related matters.
- Assist in grievance handling, disciplinary actions, and conflict resolution.
- Support employee engagement and retention initiatives.
- Coordinate performance appraisal processes and employee development plans.
- Monitor employee confirmations, promotions, transfers, and separations.
HR Compliance & Reporting
- Ensure compliance with Nepal Labor Act, Social Security Fund (SSF), and company policies.
- Maintain accurate employee records and HR databases.
- Prepare monthly HR reports including headcount, turnover, attendance, leave, and payroll reports.
- Support HR audits and ensure proper documentation.
Administration Management
Office Administration
- Oversee daily administrative operations to ensure smooth functioning of the workplace.
- Manage office facilities, housekeeping, security, maintenance, and transportation arrangements.
- Monitor office supplies and coordinate procurement of administrative materials.
- Maintain records of company assets, equipment, and inventory.
Vendor & Facility Management
- Coordinate with vendors, contractors, and service providers.
- Monitor service agreements and ensure timely renewals.
- Ensure proper maintenance of office premises and employee accommodation (if applicable).
- Assist in organizing company events, meetings, and employee engagement activities.
Health, Safety & Compliance
- Support workplace health and safety initiatives.
- Ensure compliance with company policies, safety regulations, and administrative procedures.
- Coordinate emergency preparedness and workplace safety measures.
Required Qualifications
- Bachelor's degree in Human Resource Management, Business Administration, Management, or a related field.
- Master's degree will be an added advantage.
- Minimum 4–5 years of experience in HR and Administration, preferably within the hospitality industry.
- Strong experience in payroll processing, leave management, attendance administration, and employee relations.
- Good knowledge of Nepal Labor Act, SSF regulations, and HR compliance requirements.
- Proficiency in HRIS, payroll software, biometric attendance systems, and Microsoft Office applications.
