Overview
Senior Personal Assistant Jobs in Greater London, England, United Kingdom at Robert Bird Group
Title: Senior Personal Assistant
Company: Robert Bird Group
Location: Greater London, England, United Kingdom
About Us
Robert Bird Group is a leading international structural, geotechnical, civil and construction engineering consultancy. We are specialists in the built environment and complex infrastructure. We are recognized for a large range of landmark projects and can offer you excellent career progression and opportunities in inspiring and challenging projects, both locally and internationally.
Our teams are able to service projects located across the UK, Europe, Middle East, Asia and Australia. We use a range of complex analytical tools in combination with our ‘Design Leadership’ and ‘Design for Delivery’ approach to develop and inform optimised construction sequences and innovative construction techniques, which reduce or eliminate construction risks, leading to better programme and cost outcomes.
The Opportunity
We are looking for aSenior Personal Assistantto join our Administrative Team in our London Office. This is an exciting time for Robert Bird Group, as we go through continual expansion, and so presents an opportunity for someone looking to further their career within a thriving engineering consultancy.
The Senior Personal Assistant will manage the day-to-day business activities of four of our Directors, coordinating meetings with internal and external contacts, preparing and tracking expenses and arranging complex travel. The other significant part of the role is supporting reporting to both nationally and globally.
In both roles you will need to demonstrate the ability to handle confidential information with discretion and utilize significant amounts of independent judgement.
Duties
Organize and coordinate directors daily calendar – scheduling all appointments if requested, coordinating logistics and handling special event invitations on behalf of the MD.
Manage and arrange travel for directors.
Proactively consider needs related to calendar and travel.
Prepare expense reports
Write individualized correspondence and other documents
Assist in writing reports
Manage organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings and manager’s meetings.
Attend key meetings and take meeting minutes if requested.
Preparing and collecting Branch Reports every month and compile into one document.
As appropriate, provide administrative support to the Executive Team members in terms of managing meeting logistics, coordinating schedules.
Provide event support and planning, including meetings, staff events. This includes logistical research and planning, day-of support, invoice/billing management.
Support other functional areas and members of the organisational leadership team with special projects as needed. May include projects in HR, Recruiting, Marketing and Finance.
Required Skills and Experience:
Demonstrable experience working with directors
Good skills in Microsoft Suite
Happy with a hybrid role attending the office on a regular basis when needed (Southwark, London)
High tolerance for ambiguity, changing work priorities and deadlines, have independence to manage responsibilities and to prioritize own workload on multiple projects.
Why work with us?
RBG provides frequent opportunities for professional development and the chance to learn directly from our local talented team and the specialists of our global business.
Robert Bird Group is an equal employment opportunity employer.
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