Overview
Senior Program Administrative Specialist Jobs in New York, NY at COMMUNITY SERVICE SOCIETY OF NEW YORK
Executive Administrator/On-Site
Winter Park, FL 32789
We’re seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role — this position is for someone who thrives on clarity, structure, and strategic impact. If you’re the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you.
In this role, you’ll help keep the executive team focused on ZIO’s most important priorities. You’ll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus — you’ll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best.
You’ll have full visibility into executive calendars and inboxes and will serve as a first point of triage — prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You’ll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution.
We’re also looking for someone who’s comfortable taking ownership of internal operational projects — such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done — and that everyone is informed along the way.
This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly — both in writing and in person — about what needs attention and why. You’ll be trusted with sensitive information and expected to manage it with professionalism and care.
If you’re energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment — and you’re confident in your ability to bring clarity and momentum to an executive team — this is the opportunity for you.
What We’re Looking For
5+ years of experience supporting executives or operational leadership
Strong organizational skills and proven ability to manage competing priorities
Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems)
Experience with contract review or a background in legal admin or paralegal work
Excellent written and verbal communication
Strong professional judgment, discretion, and emotional intelligence
Comfortable working independently and owning processes from start to finish
Tech-savvy and resourceful — someone who figures things out and gets things done.
ZIO believes that the key to keeping great talent is treating them well. We realize it isn’t all about money. Some of the benefits we offer:
Paid Training, certifications, and industry events
Semi-annual career coaching and development to help you achieve you achieve your long-term goals
Retirement Matching
Health, Dental Insurance, Vision, and STD
Paid Holidays & Time Off
Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis
Profit sharing
If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there.
How to Apply & What Happens Next:
Step 1: Apply with a combined document including your cover letter & resume telling us why you are the right fit for the position and ZIO.
Step 2: Use this link below to complete the Predictive Index Assessment.
https://assessment.predictiveindex.com/bo/6M3D/ZIOExecutiveAdministrator
Step 3: If selected, you’ll go through a structured interview process—starting with a phone screen and followed by 2 in-person interviews.
Step 4: We’ll send regular updates on where things stand. From application to offer, the full process usually takes 4-6 weeks.
If you’ve read this far, and this sounds like you – this is your opportunity to join the ZIO team!
We look forward to hearing from you!
ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.
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Title: Senior Program Administrative Specialist
Company: COMMUNITY SERVICE SOCIETY OF NEW YORK
Location: New York, NY
