Overview
Senior Secretary – Office of Student Conduct Jobs in Kent, WA at Kent State University
Full Job Description
Kent Campus – Kent
Staff/Classified
Closing on:May 5 2024
988192
Office of Student Conduct – Kent Campus [101068]
Job Title:
Senior Secretary – Office of Student Conduct
Physical Location:
Kent Campus – Kent, OH
Salary:
$15.64
Basic Function:
Performs a variety of secretarial, office coordination, and routine administrative tasks in accordance with established policies and procedures. Reports to department head or other designated supervisor.
Additional Basic Function – if applicable:
Examples of Duties:
Duties/essential functions may include, but not be limited to, the following:
Serves as liaison between supervisor, other department staff, university personnel, and persons outside the university; transmits information, directives, and decisions on behalf of supervisor; assists in the implementation of policies and procedures as assigned by supervisor.
Maintains and monitors department budget; completes and processes various financial forms; records expenditures; monitors spending; assists in identifying discrepancies and resolving problems.
Develops and implements department office procedures and coordinates the daily work flow; may oversee the work of clerical/secretarial staff by training, assigning duties and providing information about changes in departmental and university policies and procedures.
Prepares correspondence, reports, tests, etc., from rough draft copy; proofs and corrects material for final copy; composes routine correspondence (e.g., responses to requests for information, thank you letters, acknowledgement of received information, etc.).
Manages supervisor’s appointment and travel schedules; screens visitors and telephone calls for supervisor; schedules meetings; prepares agendas and coordinates arrangements for meeting times, locations, catering services, special equipment, and materials; may attend meetings and take and prepare meeting minutes; makes travel and lodging arrangements and processes reimbursement paperwork.
Screens supervisor’s mail; opens and prioritizes mail; reroutes mail to more appropriate individuals; composes responses to routine requests for information.
Creates, maintains, and updates department files and records (e.g., graduate applications, grade rosters, G.P.A.’s, etc.) for reports, future projects and to aid in departmental decision making; compiles data and assists in the preparation of various reports.
Assists supervisor with special projects/events; may include the processing of forms, creation of separate databases, coordination of material, design of promotional materials, coordination of ticket sales, room reservations, catering arrangements, final resolution and attendance of event.
May coordinate and monitor personnel actions (e.g., recruitment, tenure, promotion, etc.); serves as liaison with individuals affected by the personnel actions and other relevant departments (e.g., human resources, academic personnel, payroll, etc.); maintains personnel records and files; ensures personnel policies and procedures are followed.
May supervise student workers.
Performs related duties as assigned.
Additional Examples of Duties – if applicable:
Minimum Qualifications:
High school diploma or equivalent plus eighteen months training or education in office administration or related area (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of one year experience in providing secretarial services in an office or …
Title: Senior Secretary – Office of Student Conduct
Company: Kent State University
Location: Kent, WA
Category:
