Overview
Site Admin – Lead Jobs in Panipat, Haryana, India at Larsen & Toubro
Title: Site Admin – Lead
Company: Larsen & Toubro
Location: Panipat, Haryana, India
The Site Administration Lead is responsible for managing all site administration, facility management, accommodation, transportation, security, housekeeping, statutory compliance, and employee welfare activities for a large-scale Green Hydrogen project. The role ensures smooth day-to-day site operations and provides administrative support to project teams, contractors, and stakeholders throughout the project lifecycle.
Key ResponsibilitiesSite Administration & Operations
- Establish and manage site administration systems, policies, and procedures.
- Coordinate all administrative activities required for project execution.
- Ensure efficient functioning of site offices, meeting rooms, and common facilities.
- Maintain site records, documentation, and administrative reports.
Camp & Accommodation Management
- Manage employee and contractor accommodations, including camp facilities.
- Oversee room allocations, occupancy records, and welfare services.
- Ensure accommodation facilities comply with company standards and local regulations.
Transportation & Logistics Support
- Manage transportation arrangements for employees, visitors, and contractors.
- Coordinate vehicle deployment, fleet utilization, and driver management.
- Monitor transportation costs and service quality.
Facility Management
- Oversee housekeeping, catering, maintenance, and utility services.
- Ensure availability and proper functioning of office equipment and infrastructure.
- Coordinate repairs and preventive maintenance activities.
Security Management
- Coordinate with security service providers.
- Implement site access control procedures.
- Ensure compliance with project security requirements.
- Monitor incident reporting and corrective actions.
Contractor & Vendor Coordination
- Manage contracts related to administration services.
- Evaluate vendor performance and service quality.
- Process service requests, invoices, and purchase requisitions.
Compliance & Governance
- Ensure compliance with labor laws, environmental regulations, and company policies.
- Support audits and inspections related to site administration.
- Maintain statutory records and licenses as required.
Employee Welfare & Engagement
- Support employee welfare initiatives at the project site.
- Address accommodation, transportation, and welfare-related concerns.
- Coordinate medical, emergency, and recreational facilities.
Budget & Cost Control
- Prepare and manage site administration budgets.
- Monitor expenditures and identify cost optimization opportunities.
- Ensure timely processing of invoices and vendor payments.
Stakeholder Coordination
- Interface with project management, HR, HSE, procurement, and contractors.
- Support visits by clients, government authorities, and senior management.
- Facilitate communication between site teams and corporate functions.
