Site Administrator Job in Blanchardstown, County Dublin at Wilec (Fire & Security) Limited –

Wilec (Fire & Security) is an SME engaged in the provision of integrated Life Safety & Security systems in the pharmaceutical and commercial sector.

Scope of the Role:

We are looking for an experienced Site Administrator to join our Technical Team based on a pharmaceutical plant in Blanchardstown, Dublin 15.

The position is permanent, full time and hours are 7.30am to 4pm M-F. bSalary is up to €45,000 depending on experience


Planning & Scheduling Responsibilities

  • Scheduling maintenance, call outs and project works for technical team, sub-contractors and third party vendors;
  • Helping in the planning stages of the weekly and monthly schedule.
  • Tracking site personnel for weekly reports to client
  • Organising work permits each week
  • Assisting the Site Leads in all aspects of daily work schedule
  • Administration & Document Control Responsibilities
  • Follow up on all incoming documentation and information to support effective close out of all open / outstanding works
  • Controlling maintenance and project documentation
  • Following and improving document control procedures
  • Ensuring all documentation meets formal requirements and required standards
  • Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and technical team
  • Conducting regular reviews and document audits
  • O&Ms and handover documentation
  • GRN all received site materials
  • Compilation of Client handover files & liaising with project teams, subcontractors and vendors for information
  • Creating and providing weekly reports (e.g. planning, compliance) and issuance to site area teams
  • Produce reports for client based on monthly data as directed by Site Leads
  • Support Site Leads as and when required.

HSQE Responsibilities

  • Ensure Success Factors accurately reflectsemployees’ conditions and details.
  • Ensure compliance to the Company’s Health & Safety Policies and Procedures
  • Ensure Standard Operating Procedures (SOP) are fit for purpose and reviewed regularly
  • Ensure employees and contractors receive training, HSQE Briefs, safety documentation, uniforms and PPE relevant to their tasks and positions
  • Ensuring that delegated work is correctly planned, resourced and executed in accordance with client specifications standards, agreed work methodology, relevant legislation, technical, safety and environmental standards
  • Coordination of Training Matrix and booking training courses for all site engineers.
  • Engage with subcontractors to ensure appropriate H&S and Insurance records are in place and documented
  • Responsibility for the induction process for Subcontractors – onboarding employees, issuing online inductions etc
  • Responsible for completing, reviewing and submitting all RAMS and safety documentation prior to works commencing.

Interested applicants will have the following skills and experience:

  • Excellent organisation and time management skills in managing multiple tasks simultaneously.
  • Strong interpersonal and communication skills both verbally and in written form with internal and external customers.
  • Excellent computer skills – MS Office Suite
  • Ability to liaise and manage paperwork and document control
  • Ability to work as part of a team
  • Attention to detail.
  • Work independently without regular direct supervision
  • Proactive with the ability to think ahead.
  • Minimum 2 years’ experience in busy office environment.

Desirable Skills:

  • Understand safe working practices and health and safety legislation desirable
  • Experience of document control in an engineering setting with pharmaceutical experience a distinct advantage
  • Experience on Maximo Software system

Job Types: Full-time, Permanent

Salary: Up to €45,000.00 per year


Work Location: In person

About the Company

Company: Wilec (Fire & Security) Limited –

Company Location:  Blanchardstown, County Dublin

Estimated Salary: