Overview
Site Administrator Jobs in Glasgow – Scotland – UK at Orion Group
We have an urgent requirement for an Administrator to provide a temporary cover on a civil construction project based near Setter, Shetland.
Anticipated contract duration:
May 2024
Hours of work:
Monday – Friday, approx. 8 hours per day (
flexibility
may be required to work occasional weekends, paid at premium overtime rates)
Key Responsibilities:
Provide administrative support to the designated function
Ensure that administrative requirements are understood and delivered to quality standard within agreed timescales
Input, maintain and retrieve data from electronic database/ system
Take minutes at meetings
Keep all data secure and control transmission of all data through company standard procedures
Provide collation, co-ordination and verification of documentation to meet department delivery requirements
Provide general administration function including typing, filing, photocopying, scanning, arranging meetings, distribution of documents, answering telephone queries, archiving and any other duties
Making travel arrangements for personnel working on site including flights, accommodation and other transportation arrangements, providing itineraries and being the main point of contact
General Responsibilities:
Conduct their business in support of the company with a view to fulfilling client requirements, focusing first on external relationships before internal objectives
Protect the company through the highest standards of confidentiality, respecting that the company may have restrictive covenant, by contract or other agreement, with any client
Highlight areas for improvement, voicing suggestions or concerns clearly and robustly to the line manager or HR Manager
Comply with the requirements of the Group accredited processes and procedures
Act as a safety leader at all times, with the authority to stop any act being conducted on the premises of the company that is unsafe or reckless
Perform any other duty as may be reasonably required to fulfil the obligations of the company and to capture any business opportunity that arises for the company
Key
Skills:
Working knowledge of Company templates, Company
Good knowledge of full range of Microsoft package and a detailed knowledge of local databases required for their role and working environment
Accurately maintain data, identifying errors and correcting where necessary
Understand electronic filing techniques (e.g. bring forward system, library, archive etc.) and establish a filing system under supervision
Operate effectively as part of a team
Share information and communicate with other team members to promote and maintain
positive working
relationships
Adapt effectively to change
Comply with the site Conduct of Operations Manual, following all applicable rules, procedures and policies
Co-ordinate activities and resources for self on a day to day basis
Can plan and delivers projects within own team
Qualifications:
– Standard Grade level of
education
Experience:
– Previous construction environment and experience desirable but not necessary
Other:
Driving licence and/or access to own transport is required due to the location of the role.
…
Title: Site Administrator
Company: Orion Group
Location: Glasgow – Scotland – UK
Category: Administrative/Clerical
