Overview

Starke Ayres: Administrator Jobs in Kempton Park, Gauteng, South Africa at Starke Ayres (Pty) Ltd.

Title: Starke Ayres: Administrator

Company: Starke Ayres (Pty) Ltd.

Location: Kempton Park, Gauteng, South Africa

Description

Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following position has become available for an Administrator, for our Commercial Sales Department based in Kempton Park. The purpose of this role is to give maximum support to the National Sales Manager and Regional Sales Managers in their efforts to manage and achieve the Company’s objectives, within the framework of Company Policy as determined from time to time.

Responsibilities

Secretarial Services

Assists the National Sales Manager & Sales Officer and Regional Sales Managers with their daily tasks by proactively establishing their daily priorities and rendering the necessary support and follow up.

Types all letters, memos, reports, etc.

Develops and manages a filing system and files all documents in an orderly manner.

Collects and checks incoming and distributes outgoing mail.

Sends e-mails and general Company correspondence.

Receives and screens all incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.

Routes all outgoing calls as requested to the desired third party and follows up as necessary.

Arranges air travel and booking of accommodation as and when required, locally and overseas.

Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.

Maintains a watchful eye in the office environment, ensuring that no confidential documents are left unattended.

Reports and Documentation

Processes and generates accurate reports and other working documents necessary for effective management.

Assists with the compilation and recording of statistics for reports.

Identifies and develops effective management systems which will contribute to improved workload and time management.

Conference and Meetings

Organises conference, meetings and other Company functions i.e. Year End Function as required.

Takes minutes at meetings and distributes them as required.

Customer Service

Creates a culture of superior customer service in his/her dealings with internal and external customers.

Fully co-operates with other departments within the Company in the execution of their duties.

Seed Sales Representatives

Processes and generates accurate reports and other working documents necessary for effective management.

Assists with the compilation and recording of statistics for reports.

Identifies and develops effective management systems which will contribute to improved workload and time management.

Arranges air travel and booking of accommodation as and when required, locally and overseas

Requirements

REQUIREMENTS:

Qualification

Grade 12 National Senior Certificate

Admin/Business Tertiary Qualification

Experience

3+ years previous Experience as a secretary/admin assistant/personal assistant

Other

Own reliable transport

Work Level

Junior

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

Kempton Park

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