Overview
SYMS Administrative Assistant Jobs in Durham, NH at University System of New Hampshire
General Statement of Job
Under general supervision of the City Clerk’s office, performs responsible administrative support work to assist in carrying out the duties and activities of the assigned Commissioner. Work requires the use of considerable independent judgment within established City and departmental guidelines and policies. Work is reviewed through results obtained. Performs related work as requested.
Essential Functions
Relieves Commissioner of routine details; conducts research; handles phone calls and inquiries from citizens regarding normal business communications, technical information and specific problems; handles and processes all routine correspondence, letters and memos; types appropriate responses.
Arranges and attends meetings with Boards and other government agencies, department directors and staff, residents or other organizations or businesses on behalf of the City Commissioners as required; maintains smooth operations by solving problems and answering questions.
Performs administrative functions for assigned Boards.
Handles all correspondence and typing for the assigned Commissioner; prepares reports as required.
Disburses information to the public; meets with citizen groups and other governmental agencies as required; resolves citizen complaints.
Researches and prepares grant applications as required.
Works within Commission and City Clerk’s offices to ensure coordination of City projects and programs and works with residents and organizations as required.
Works on special projects and programs as assigned.
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other City Clerk department staff.
Runs errands.
Assists other departments as directed.
Performs related duties as directed.
Minimum and Preferred Qualifications
High school diploma or GED or other certificate of competency; two (2) years office experience preferred; Associate’s Degree preferred; or the City may consider an equivalent combination of training and experience.
Note: this position serves at the will of the elected official who has hired this Commission Aide. This person serves as long as the elected official desires or until their term expires. All State and City rules must be followed as it pertains to public employees.
May not participate in any political campaign while on city time.
Special Requirements
Strong knowledge of computers, including Microsoft Office Word, Power Point and Excel
Valid State of Florida Driver’s License
Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Veteran’s Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
Additional Requirements/Environmental Factors
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
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Title: SYMS Administrative Assistant
Company: University System of New Hampshire
Location: Durham, NH
