Overview
Systems science and industrial engineering staff assistant – university Jobs in Binghamton, NY at SUNY System Administration
Location:Binghamton, NYCategory:ProfessionalPosted On:Mon Feb 19 2024Job Description:
Budget Title: Staff Assistant (SL-2)
Salary: $48,000 – $52,000
The Systems Science and Industrial Engineering Department is seeking professional level administrative support for the Department’s faculty, staff, current and prospective graduate students. The Staff Assistant will report to the Department Chair with a dotted line to the Administrative Coordinator. The Staff Assistant will provide general support as needed, with the following specific areas of responsibility:
Graduate Program Support
Assist with TA/GA/RPA appointments, working closely with the Dean’s Office Staff Associate for Employee and Graduate Student Resources
Assist with graduate student physical space/office assignments
Manage inquiries from prospective SSIE graduate students
Assist with reviewing graduate applications and admissions
Attend graduate recruitment events
Support international partnerships
Assist with various student awards and fellowships by helping identify qualified candidates, communicating with faculty, gathering application materials, completing submission and maintenance of records
Fiscal Management
Provide oversight of the Department’s IFR, Research Foundation and Binghamton University Foundation accounts
Development of the department’s budget and track expenses
Oversight and planning for student hiring expenditures
Coordinate and process purchasing & contract payments
Assist faculty with university startup account spending/management
Arranging/processing faculty travel and reimbursements as needed
Financial reporting
Accreditation and Assessment Support
Manage department documentation related to Undergraduate ABET Accreditation and Middle States Accreditation for Undergraduate and Graduate Programs: Assist faculty with annual review of rubrics/measures/targets, assessment data collection each semester, population of WEAVE online and collaboration with Office of Institutional Research & Assessment
General Department Administration
Oversee course building, event planning, taking meeting minutes, web updating, proofreading proposals, budgeting and reimbursement, setting up travel, interview schedules, on-boarding, problem solving, facilities requests, supply procurement and providing back-up assistance to the main office, etc.
Attend department meetings, graduate administrator meetings and/or other SSIE Department meetings as needed to complete job activities
Assist with ISE Undergraduate Program related activities, such as transfer application management, ISE minor applications, course petitions, awards and fellowship procedures, collaborative partnerships with domestic and international institutions, etc.
Maintain written desk procedures
Computer Systems
Maintain expertise in Google Suite and/or Microsoft Office (primarily Word & Excel), Banner, BU Brain, Weave, Slate, and other University information systems and/or databases
Job Requirements:
Visa sponsorship is not available for this position
A Bachelor’s Degree in Business Administration or related field with a minimum of 2 years related work experience
Excellent computer skills including strong proficiency in Google Suite and/or Microsoft Office
Must possess strong oral/written communication skills and technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software.
Must be highly motivated and detail …
Title: Systems science and industrial engineering staff assistant – university
Company: SUNY System Administration
Location: Binghamton, NY
Category:
