Overview
Team Administrator Jobs in Dublin, County Dublin, Ireland at Savills Ireland
Title: Team Administrator
Company: Savills Ireland
Location: Dublin, County Dublin, Ireland
The Role / Location
We wish to recruit an exceptional individual as a Team Administrator to support our Facilities Management (FM) department, based in our Head Office at 33 Molesworth Street, Dublin 2.
The team administrator must be proactive and capable of working on their own initiative as well as providing administrative support to the FM team. This role requires full daily support of secretarial and administrative duties, diary management and organisation within the department.
Key Responsibilities
Organise facilities related documents, including contracts and maintenance records
Prepare reports and templates for the FM department
Attend monthly Management meetings – taking accurate minutes
Provide administration support to the properties and staff across the managed portfolio
Formatting emails, letters and reports
Tracking and maintaining files
Record keeping & keeping all files tracked and updated on a regular basis
Support the team in the ongoing development and implementation of policies and procedures
Assist with inputting/updating property information on our CRM and CAFM systems
Proactive diary management, alongside timely optimised travel arrangements
Assist with FM department invoicing
Assist the team with tracking maintenance tasks across the portfolio
Assist the team with any additional administration duties as they arise
Skills, Knowledge And Experience
Previous experience in an administration or Executive Assistant role
Ability to prioritise with good problem solving and decision-making skills
Strong communication and interpersonal skills
Must have excellent IT skills and software experience
Experience in working on multiple projects simultaneously
Have strong self-management, organisation and administration skills
High attention to detail
Strong team work skills
Savills Ireland is an equal opportunity employer.
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.
