Overview
Team Executive / Administrative Assistant Jobs in London, England, United Kingdom at Ashurst
Title: Team Executive / Administrative Assistant
Company: Ashurst
Location: London, England, United Kingdom
DescriptionAbout Ashurst:Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.
Department / Role OverviewThe Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support. Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives. You will also be required to support an allocation of Fee Earners within a practice group.
Team Executives provide efficient and diverse administrative, organisational and document support to all practices areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager.
Hours of WorkThe role holder will work 35 hours per week, to be worked Monday to
Friday between the hours of 8am and 4pm with 1 hour for lunch each
day
Main ResponsibilitiesDocuments
Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
Creating and amending documents from various formats including PowerPoint presentations, pitches, CVs, comparisons and filing appropriately.
Locating or filing documents into document management systems.
Organisation
Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
Arranging conference or video calls.
Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels).
Photocopying, scanning, printing or binding documents, utilising support from resources where appropriate.
Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
Organising or maintaining files for both electronic and hard copy documents.
Liaising with resources to resolve problems or issues on behalf of lawyers, following up where appropriate.
Billing Assistance
Assisting with the monthly billing process: printing off reports and draft or finalised bills.
Creating or amending written or dictated bill narratives.
Assisting with New Business Intake requirements and client file opening and related processes.
Business Development
Updating Interaction records and contact d…
