Overview
Temporary Administrative Clerk Jobs in New York, NY at University Settlement Society of New York
PLEASE NOTE THAT THIS POSITION REQUIRES KOREAN LANGUAGE PROFICIENCY
Role and Responsibilities:
Office Management:
Oversee the daily operations of the office, including managing office supplies, equipment, and vendor relationships.
Ensure office is well-maintained, organized, and conducive to a productive work environment.
Liaise with facilities management to ensure building and safety compliance.
Administrative Support:
Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and making travel arrangements.
Prepare reports, presentations, and correspondence on behalf of executives.
Handle confidential and sensitive information with discretion and professionalism.
Communication Liaison:
Act as the primary point of contact between the office and headquarters, ensuring smooth communication and timely reporting.
Coordinate the exchange of information between departments and executives in alignment with headquarters’ directives and objectives.
Ensure all communication and directives are in line with company goals and policies.
Event Coordination:
Plan and coordinate internal and external meetings, events, and conferences, including logistics, travel, and accommodations.
Support the organization of training programs, team-building events, and company-wide meetings.
Project Management:
Assist with tracking and managing special projects from conception through execution.
Collaborate with cross-functional teams to ensure timely completion of projects in line with business goals.
Manage project timelines and deliverables, updating headquarters regularly on progress.
Financial Administration:
Support basic financial processes including expense reporting, budget tracking, and invoice processing.
Ensure expenses are processed in a timely manner and in accordance with company policies.
Skill and Qualifications:
Korean language proficiency required (written and verbal)
Bachelor’s degree or equivalent experience.
Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, ideally within a manufacturing or engineering environment.
Exceptional organizational and time management skills, with the ability to handle multiple priorities.
Strong written and verbal communication skills.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Strong attention to detail and problem-solving abilities.
Ability to work independently and as part of a team in a dynamic, fast-paced environment.
Knowledge of project management tools is a plus.
Ability to handle confidential information with integrity and professionalism.
Personal Characteristics:
Self-starter with the ability to take initiative.
Strong interpersonal skills, with a customer service mindset.
Adaptable to changing priorities and company needs.
Results-driven with a commitment to excellence.
Working Conditions:
Full-time position, typically Monday to Friday, with occasional overtime as needed.
Office-based role with limited flexibility for hybrid work depending on business needs.
Compensation:
Competitive salary, commensurate with experience.
Comprehensive benefits package including health, dental, vision, and retirement plans.
Shift: Day Shift
Req Benefits: Competitive Compensation Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing
Compensation: Commensurate with experience and industry standardsShow more
Title: Temporary Administrative Clerk
Company: University Settlement Society of New York
Location: New York, NY
