Overview
Temporary Executive Assistant Jobs in New York City Metropolitan Area at Pocketbook Agency
Title: Temporary Executive Assistant
Company: Pocketbook Agency
Location: New York City Metropolitan Area
We are seeking a highly organized and efficient Temporary Executive Assistant to provide comprehensive support to the CEO of our dynamic tech startup based in Lower Manhattan. This role will be integral to ensuring the smooth operation of the CEO’s office and contributing to the overall efficiency of company operations. You must be a Google Suite wizard as the company primarily uses that platform for everything. Strong CRM experience is a plus. The ideal candidate will be proactive, detail-oriented, and able to thrive in a fast-paced startup environment. We need to start someone ASAP. The contract will be for 4-6 months with a strong potential to go permanent.
Responsibilities:
Serve as the primary point of contact for the CEO, managing and prioritizing communication, including emails, phone calls, and meetings.
Coordinate and manage the CEO’s schedule, including scheduling meetings, appointments, and travel arrangements.
Prepare agendas, presentations, and other materials for meetings and presentations.
Attend meetings with the CEO, taking notes, and following up on action items as needed.
Conduct research and prepare reports or presentations as requested by the CEO.
Handle confidential information with discretion and professionalism.
Assist in managing the CEO’s inbox, prioritizing and responding to emails as necessary.
Provide administrative support to the CEO, including managing expenses, filing, and organizing documents.
Liaise with other members of the executive team and departments within the company to coordinate projects and initiatives.
Act as a liaison between the CEO and external stakeholders, including clients, partners, and investors.
Qualifications:
Bachelor’s degree or equivalent experience.
Proven experience as an executive assistant or similar role, preferably in a fast-paced startup environment.
Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong written and verbal communication skills, with excellent attention to detail.
Proficiency in Google suite (Docs, Sheets, Drive, Cal, Mail, Slides, Contacts, etc ) and other relevant software.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility and adaptability to changing priorities and deadlines.
Positive attitude and willingness to take on new challenges.
Knowledge of the tech industry and startup ecosystem is a plus.
Comp: $50-60/hr
