Overview
Unit Secretary (Non-Exempt) Jobs in Springfield, MO at Mercy
Description
Under general supervision, the purpose of the position is to provide moderately complex, diversified office support for an assigned department. Employees in this classification perform routine and specialized administrative support work. Position is responsible for document management, schedules, meeting minutes, answering inquires, and other office support duties. Performs related work as required.
Examples of Duties
Performs a variety of keyboard tasks from rough drafts, notes and oral instructions, such as forms, letters, reports, schedules, manuals, booklets, requisitions, and purchase orders.
Functions as receptionist; receives and screens calls and visitors; directs to appropriate entities; answers questions and solves problems.
Prepares agendas; attends meetings/conferences; records proceedings and prepares minutes.
Secures details of specialized information, coordinating office work and providing information regarding services and operations of the assigned department or work unit.
Accepts and processes subpoenas for sworn and non-sworn personnel.
Maintains department filing system; performs sorting, grading, verifying, filing, and/or retrieving office documentation.
Researches, compiles and assembles a variety of information to be used by others; compares data and information as directed.
Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods.
Keeps appointment calendar and schedules appointments; makes travel arrangements.
Maintains supply/equipment inventory; orders material as needed; monitors budget/prepares purchase orders; maintains petty cash accounts.
Enters a variety of routine, technical, and specialized data into computer system. Prepares, sorts, prioritizes, and distributes all incoming and outgoing mail.
Operates a variety of office equipment, such as facsimile machines, typewriters, computer terminals, copy machines.
Assists in organizing/coordinating city special events.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Minimum Training and Experience
High school diploma or GED; supplemented by up to one (1) year previous experience and/or training involving office administrative support; or an equivalent combination of education, training, and experience. Ability to type 35 words per minute.
Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Veteran’s Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
Marginal Functions
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs related duties as directed.
Title: Unit Secretary (Non-Exempt)
Company: Mercy
Location: Springfield, MO
