Overview
Upper School Administrative Assistant Jobs in Gainesville, FL at Oak Hall School
Full time (80 hours biweekly)
Monday – Friday Day/Evening
Weekend and holiday rotation
Travel included to cover two additional Rehab Offices in Lebanon County
General Summary
Performs diversified administrative secretarial duties for a department head and department as needed.
Duties and Responsibilities
Essential Functions:
Answers telephones, routes callers, takes messages and provides routine information to callers.
Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
Schedules supervisor’s appointments; maintains and updates supervisor’s daily calendar.
Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
Establishes and maintains files and records on an ongoing basis.
Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
Opens and routes incoming mail; distributes correspondence and other material to staff.
Orders office supplies as necessary.
Greets and directs visitors. May register patients in accordance with established policies and procedures.
Common Expectations:
Maintains established policies and procedures, objectives, quality assessment and safety standards.
Maintains professional growth and development.
Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
Makes travel and lodging arrangements directly or through travel agencies.
Qualifications
Minimum Education:
High School Diploma or GED Required
Work Experience:
6 Months Required and
Secretarial training/general business courses Required
Knowledge, Skills, and Abilities:
Basic computer skills
Good interpersonal/communication skills
Transcription skills
Benefits Offered:
Comprehensive health benefits
Flexible spending and health savings accounts
Retirement savings plan
Paid time off (PTO)
Short-term disability
Education assistance
Financial education and support, including DailyPay
Wellness and Wellbeing programs
Caregiver support via Wellthy
Childcare referral service via Wellthy
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Title: Upper School Administrative Assistant
Company: Oak Hall School
Location: Gainesville, FL
