Overview
USVI Business and Office Coordinator Jobs in Charlotte Amalie, VI at TotalEnergies
TRIAD MACHINERY IS CURRENTLY SEEKING A QUALIFIED CANDIDATE TO JOIN OUR TEAM AS AN OFFICE ADMINISTRATOR AT OUR SUMNER, WASHINGTON FACILITY.
About Triad Machinery:
For more than 30 years, Triad Machinery has been a Pacific Northwest leader in forestry, cranes, and construction equipment. From sales to service, parts to administration, our team members are the lifeblood of the Triad Machinery family. We offer competitive pay and extensive benefits for our employees, as well as an engaging, team-focused work experience.
Overview:
Are you interested in a role that involves learning about the heavy equipment business, supporting customers, and working in a team-focused environment? Triad Machinery is hiring an Office Administrator at our Sumner, Washington branch. Working out of a recently completed state-of-the-art building, the Office Administrator reports directly to the Branch Manager and assists in facilitating Triad Machinery’s business in the greater Seattle area.
Whether you are an entry level professional looking to bring your skills and education to the real world, or an experienced admin looking for an exciting opportunity, Triad Machinery is looking for a team member with a strong attention to detail and a desire to learn about the heavy equipment industry.
Objective:
The Office Administrator will assist Triad Machinery’s Sumner Manager in all aspects of sales, office management, and product support, with a focus on administration and customer service.
Key Responsibilities:
Customer Support
Create and maintain strong administrative relationships with Triad Machinery’s customer base in the Sumner territory
Analyze customer credit, open customer accounts, and maintain appropriate accounts receivable days sales outstanding (DSO) by making collection calls on a regular and timely basis
Research billing questions on behalf of customers and respond in a timely and service-oriented manner, coordinating with other company branches where necessary
Mail monthly statements, noting all past due items
Maintain updated Tax Exemption Certificates for customers
Wholegoods Coordination
Coordinate and collect all paperwork related to incoming and outgoing machines and attachments, including store transfers and customer shipments, and use software to maintain machine transaction data
Maintain all appropriate paperwork for machine and attachment sales, rentals, or demos
Invoice all machine and attachment sales and rentals
Work with Triad Machinery’s finance partners to ensure complete documentation and timely payment of machine invoices
Assist Branch Manager with monthly machine and attachment costing
Assist Branch Manager with reconciliation of ACOS reports
Office Administration
Assist Parts Manager and Service Manager as appropriate
Answer incoming phone calls, and mail invoices, when appropriate
Provide new hires with New Employee Packets upon their start dates
Review and code Sales Department Expense Reports
Review and monitor branch vacations
Monitor Security Systems Codes and Keys for all Sumner employees
Maintain annual OSHA Report of accidents/injuries
Keep updated information on Approved Trucking Companies
Code invoices for Operating Expenses
Take deposits to the bank as necessary
A good candidate will be very organized, familiar with accounting, excel, word, and good at communicating.
TRIAD MACHINERY offers a generous benefit package. Full time employees (and their families) can elect to take our medical, dental and vision insurance at a cost. Triad’s 401k plan with matching, discretionary profit sharing, life insurance, vacation and sick leave, and 8 paid holidays are available to those that qualify. Wages for this position are $57,000 to $67,000 per year. Beginning salary will be dependent upon qualifications and experience.
** Triad Machinery does not accept unsolicited resumes or calls from third-party recruiters or employment agencies**
Triad Machinery is an Equal Opportunity Employer and encourages applications from all qualified candidates. EEO/AA Employer/Vet/DisabledShow more
Title: USVI Business and Office Coordinator
Company: TotalEnergies
Location: Charlotte Amalie, VI
