Overview
V101 – Executive Program Coordinator Jobs in Pawtucket, USA at Job Duck LLC
Job Description
This Executive Program Coordinator role at Job Duck supports a fast‑paced business coaching and implementation firm that helps entrepreneurs bring structure, accountability, and clarity to their organizations. In this position you act as a trusted integrator and gatekeeper, ensuring leaders stay focused on coaching, strategy, and growth while operations run seamlessly behind the scenes.
Compensation Range: $1,015 to $1,100
Responsibilities
- Coordinate scheduling across the firm’s structured client pipeline and ensure accuracy across all systems
- Prepare executives with agendas, assessments, slide decks, and briefing materials ahead of client sessions
- Manage inboxes by organizing correspondence, flagging priorities, and responding on behalf of executives when appropriate
- Identify workflow bottlenecks and implement standardized or automated administrative solutions
- Own and manage complex calendars for senior leadership, including discovery calls, strategy sessions, and full‑day workshops
- Serve as the primary point of contact for client communication, ensuring a polished and consistent experience
- Oversee client onboarding and post‑workshop follow‑ups to ensure accountability and completion of action items
- Maintain accurate and up‑to‑date CRM records tracking client progress and implementation stages
- Monitor internal metrics and reporting to support leadership decision‑making
- Protect executive bandwidth by filtering requests and minimizing administrative distractions
Requirements
- 1-2 years of experience
- Strong executive calendar and program coordination skills
- High attention to detail and follow‑through
- Proactive problem‑solving and anticipation of needs
- Clear and professional written and verbal communication
- Strong organizational and time‑management skills
- Ability to manage multiple priorities in a fast‑paced environment
- Process‑driven mindset with continuous improvement focus
- Emotional intelligence and professionalism under pressure
- Accountability and ownership of outcomes
- Strategic thinking and sound judgment
Additional Details
- Location:
Remote
- Time Zone: EST
- Work Schedule:
9:00 AM to 6:00 PM EST
- Role Type:
Full time - Industry: Business Coaching and Professional Services
- Work Shift:
9:00 AM – 6:00 PM (United States of America)
Required Tools and Systems
- CRM platforms for client tracking and data management
- Email and calendar management systems
- Internal communication tools
- Video conferencing platforms
- Presentation and document preparation tools
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Title: V101 – Executive Program Coordinator
Company: Job Duck LLC
Location: Pawtucket, USA
Category:
