Overview
Warrior ES – Administrative Assistant – 187 Day Jobs in Birmingham, AL at Jefferson County Board of Education
Department Overview:
OHSU is Oregon’s only public academic health center. We are a system of hospitals and clinics across Oregon and southwest Washington. We are an institution of higher learning, with schools of medicine, nursing, pharmacy, dentistry and public health – and with a network of campuses and partners throughout Oregon. We are a national research hub, with thousands of scientists developing lifesaving therapies and deeper understanding. We are a statewide economic engine and Portland’s largest employer. And as a public organization, we provide services for the most vulnerable Oregonians, and outreach to improve health in communities across the state.
The Administrative Assistant for Patient Care Services utilizes her / his knowledge and expertise to enhance operations by providing confidential administrative services to support the Division of Patient Care Services. This position provides administrative support to Nurse Managers. This position also serves as a HR, timekeeping and scheduling resource for nursing unit staff.
Function/Duties of Position:
Administrative Support
Coordinate annual performance appraisal process
Support the new hire process by facilitating access requests new hire paperwork and ensuring all information is complete in employee file and OHSU information systems
Maintain employee files
Monitor corporate compliance and update HR information systems
Process HR actions
Provide standard reports to unit managers and respond to requests for information
Act as liaison with other areas including HR, payroll and ITG
Pick up and distribute paychecks
Provide other administrative support as requested by unit managers
Time and Attendance
Assist manager to ensure accurate time and attendance records of staff
Work with NRM to ensure time and attendance corrections are received
Process historical adjustments, special check requests, overpayment adjustments and CNI payments
Provide time and attendance management reports to unit managers for 30% review
Unit Staffing and Scheduling
Enter unit schedule into scheduling system as directed by unit manager
Provide training and support for unit schedulers
Review and post final schedule in the scheduling system and on the unit
Print and distribute daily assignment sheets
Archive schedules and daily assignment sheets
Process schedule changes in the scheduling system
Ensure vacations are entered into the scheduling system per unit protocol
Other duties as assigned by manager
Required Qualifications:
Two years of general office or secretarial experience; OR
An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
A Bachelor’s degree and one year of general office or secretarial experience; OR
An equivalent combination of training and experience.
Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
Job Related Knowledge, Skills and Abilities (Competencies):
Demonstrated intermediate skill in word processing, using Microsoft Word.
Demonstrated intermediate skill in spreadsheet creation and maintenance in Microsoft Excel.
Demonstrated excellent customer service skills.
Demonstrated excellent verbal and written communication skills.
Verifiable time management / multitasking skills.
Ability to work under tight time frames.
Preferred Qualifications:
Bachelor’s degree and one year of general office or secretarial experience;
Experience with the Kronos timekeeping and scheduling system
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].
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Title: Warrior ES – Administrative Assistant – 187 Day
Company: Jefferson County Board of Education
Location: Birmingham, AL
