Overview
Admin Assistant – Remote Jobs in Remote at The Tiny Life
About Sandia
Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:
Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
Extraordinary co-workers
Some of the best tools, equipment, and research facilities in the world
Career advancement and enrichment opportunities
Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov
These benefits vary by job classification.
What Your Job Will Be Like
Sandia National Labs is seeking an Office Management Assistant (OMA) to support our mission by providing essential administrative assistance to the Global Security (GS) Program Management Team, providing complex, interrelated administrative support for Center 6100, specifically for Groups 6160 and 10660. As an OMA, you will play a pivotal role in ensuring the smooth operation of our office, working independently while receiving guidance on more complex tasks. Your discretion and judgment will be crucial in coordinating various executive level office management functions including frequent interactions with senior leaders both within and outside of Sandia.
On any given day, you may be called upon to:
Manage calendars, emails, and meeting arrangements for managers
Arrange teleconferences and videoconferences to enhance communication
Serve as the main point of contact for the GS External Advisory Board (EAB)
Create agendas, assembling materials for key leadership meetings, maintaining the status of action items, and supporting briefings and high-level visits
Organize celebrations, workshops, and team-building events
Project a positive, supportive, and professional image to visitors and callers, exercise discretion and judgment when handling high-level contacts and sensitive information, and rapidly adapt to changing and competing priorities
Facilitate incoming and outgoing visitor coordination
Serve as the Division expert on policies and procedures for hosting executive-level visits, guiding other members of the Division’s administrative staff and ensuring effective support for engagements.
Coordinate domestic and international travel logistics
Assist with hiring and onboarding processes
Procure office resources and supplies efficiently
Submit vouchers
Maintain filing systems and databases
Serve as the property and training coordinator for the organization
Process facility and move requests
Demonstrate knowledge of and adherence to organizational policies and procedures
Provide training and support to other Administrative Professionals as needed
Assist in hiring, onboarding, and training new Administrative Professionals
Provide backup coverage for Division 6000’s Executive Assistant (EA) and Center 6100 Senior Management Assistant (SMA)
Foster team collaboration across the Organization(s)
Track the status of the organization’s environmental health and safety self-assessments and findings
Due to the nature of the work, the selected applicant must be able to work onsite fulltime.
Job Details
# of Mgrs Supported: 3
# of Staff Supported: 5
Org. #(s) Supported: 6160, 6162, 10661
Primary or Alternate CAS: None
Salary Range
$54,400 – $87,200
Salary range is estimated, and actual salary will be determined after consideration of the selected candidate’s experience and qualifications, and application of any approved geographic salary differential.
Qualifications We Require
High school diploma or equivalent, plus three (3) or more years of directly related experience
Successfully passed the required tests, based on Sandia specified Administrative Professional testing requirement
Proficiency in Microsoft Office software to effectively perform your duties
Applicants must meet the minimum prerequisites to be scheduled for testing. Applicants should be prepared to test immediately after completing the application process. Upon successful test completion, the manager will be notified. Interviews will be scheduled for applicants who have successfully passed the test and have been identified as top candidates by the manager. Passing the test does not guarantee an interview or selection.
Qualifications We Desire
Bachelor’s Degree
Associate Degree in Office Administration or a related field
Microsoft Office Certifications
Professional Administrative Certifications
Ability to interact, in a professional manner, with all levels of management at Sandia as well as high level distinguished visitors.
Experience coordinating and organizing visits made by high-level external leaders.
Experience creating agendas and assembling materials for leadership meetings.
Experience creating and maintaining Confluence and/or WordPress sites.
Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.
Active DOE SCI level security clearance
Ability to exemplify Sandia’s core values
Core Competencies
We are looking for candidates who can demonstrate the following competencies to excel in this role:
Administrative Professional Expertise: Ability to apply principles and practices of the administrative support profession to contribute to the success of the organization
Business Acumen: Ability to understand and apply information to contribute to the organization’s business issues, processes, and strategic initiatives
Communication Skills: Developing and delivering multimode communications that convey a clear understanding of the unique needs of different audiences
Critical Evaluation: Ability to interpret information to make business decisions and recommendations
Emotional Intelligence: Ability to manage interactions to provide service and support the organization; relates to people in an open, engaging, and accepting manner; demonstrates curiosity and respect in differing views and perspectives while upholding workplace civility
Leadership: Provide direction, motivation and set an example through open communication and modeling best practices
Professional Development: Advancing skills, traits, and competencies to enhance your success in the workplace; find the training needed to advance your skills, abilities, and career
Teambuilding: Working collaboratively with a group of people to achieve a common goal; building strong, cohesive teams that apply their unique, dynamic skill set(s) and perspectives to the goal
About Our Team
We work with a wide range of U.S. government agencies to protect critical U.S. government assets and installations, facilitate nonproliferation and arms control activities, safeguard nuclear weapons, reduce the risk of terrorist acts, prevent the misuse of nuclear, chemical, biological and radiological materials and respond to catastrophic events and emergencies. We lead GS program management, Strategy Development, and Division 6000 operations. The Global Security Strategic Futures Group (6160) holds responsibility to guide division level strategy and to implement strategic foresight activities including identification potential new business with emerging customers, threats and technologies to identify capabilities leading toward innovative solutions.
Posting Duration
This posting will be open for application submissions for a minimum of seven (7) calendar days, including the `posting date¿. Sandia reserves the right to extend the posting date at any time.
Security Clearance
Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance and SCI access, both of which require US citizenship. SCI access may also require a polygraph examination. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain these levels of access may be impacted.
Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.
EEO
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.
NNSA Requirements for MedPEDs
If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.
If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.
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Title: Admin Assistant – Remote
Company: The Tiny Life
Location: Remote
