Overview
Admin & Payroll Assistant Jobs in Hershey, Pennsylvania, USA at The Hershey Company
Admin & Payroll Assistant Posted Date:
Mar 4, 2025
Requisition
Number: 124550
Job Location:
Hershey, PA – Reese Plant
Summary:
This position reports to the Senior Plant Controller and supports approximately 750 hourly employees within the Reese Campus.
At each facility, the hourly payroll processing is a key operational/accounting role. This role ensures that all accounting, pay, and operational controls are in place and provides the needed controls around this critical plant operation area.
The Payroll Coordinator/Admin will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Senior Accountant or Controller. This flexibility may include weekends and holidays, mainly if a holiday falls on a Monday.
This position will also provide administrative support for the Reese Campus, primarily the RCP business unit.
In addition, the Admin & Payroll Assistant:
Process the biweekly payroll for the plant hourly employees, as well as biweekly payroll accruals and weekly payroll for the contingent workforce.
Ensure that all Sarbanes-Oxley controls are in place and functioning adequately throughout the year.
Process all payroll deductions and additional earnings on a timely basis.
Assist with the tracking process for hourly attendance within the prescribed plant policy.
Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now
Answer questions related to Payroll from hourly employees.
Develop and perform training of supervisors on Payroll in coordination with Payroll Coordinator and Senior Plant Controller
Develop and perform training for hourly employees on paystub comprehension.
Provide general administrative support to the RCP facility, such as maintaining the RCP phone list and org chart and other tasks as needed.
Support sitewide communication.
Support the coordination of plant engagement and community events.
Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based on participant needs, and all other meeting logistics including RCP visits.
Support purchasing, requisitioning, and P-Card Purchases for emergency or breakdown orders.
Responsible for the coordination of the RCP vehicle maintenance tasks.
Responsible for the Time approval for the salary personnel’s overtime.
Skills and Experience:
Developing technology skills, especially with SAP
Ability to analyze business processes, identify areas for improvement, and execute process improvement recommendations.
Excel and PowerPoint skills
Ability to prioritize and manage multiple projects/areas of responsibilities simultaneously.
Ability to produce accurate results in a fast-paced, constantly changing environment.
Strong attention to detail
Minimum Requirements and
Education:
Proficient with Microsoft Office applications, including Word, and Excel required.
1-2 years of automated time and attendance system experience and/or General Accounting experience are preferred but not required.
Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred
SAP experience is preferred but not required.
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Title: Admin & Payroll Assistant
Company: The Hershey Company
Location: Hershey, Pennsylvania, USA
Category: Administrative/Clerical (Employee Relations)
