Overview
Administration assistant Jobs in Freiburg, Baden-Württemberg, Germany at Codex
Title: Administration assistant
Company: Codex
Location: Freiburg, Baden-Württemberg, Germany
About the Role
We are looking for a detail-oriented and organised Administration Assistant to join our team. This role is ideal for someone who enjoys working with numbers, thrives in an administrative environment, and takes pride in delivering accurate and efficient support across the business.
Working closely with our Consulting, Accounting, and Tax teams, you will play a key role in managing client engagements, processing invoices, and ensuring our internal administrative processes run smoothly.
Key Responsibilities
- Set up and maintain client orders and engagements within our internal systems, acting as the key user for these platforms.
- Prepare, review, and issue client invoices accurately and on time.
- Monitor outstanding receivables and support the collections and payment reminder process.
- Act as the first point of contact for internal queries relating to orders, invoicing, and billing.
- Provide day-to-day administrative support to ensure the smooth running of office operations.
- Work closely with the Consulting, Accounting, and Tax teams to support business processes.
- Maintain accurate records and ensure all documentation is up to date.
About You
We're looking for someone who is organised, reliable, and enjoys supporting a busy team.
You will ideally have:
- Completed commercial vocational training (e.g. Office Administrator, Management Assistant for Office Administration, or a comparable business or bookkeeping qualification).
- Previous experience in an administrative, back-office, order processing, or invoicing role is advantageous.
- An interest in accounting, finance, or invoicing processes.
- Strong Microsoft Office skills, particularly Excel and Word.
- Excellent organisational skills with a structured and accurate approach to work.
- The ability to work independently while managing multiple priorities.
- A friendly, professional, and service-oriented attitude when working with both clients and colleagues.
- Strong communication skills and high attention to detail.
