Overview
Administrative Affair Executive Jobs in Alexandria, Egypt at LC Waikiki
Title: Administrative Affair Executive
Company: LC Waikiki
Location: Alexandria, Egypt
Responsibilities
-Provide full administrative support to the management team by providing secretarial functions where appropriate,
-Provides support for business travel for booking tickets and hotels, liaises with travel agencies,
-Receives correspondence / drafts, verifies documents before signing by General Manager,
-Prepares required documentation for stationery, office supplies, technical equipment, services, and contracts;
-Review internal office procedures,
-Maintain document workflow;
-Assist in the coordination and preparation of internal and external meetings, conferences, seminars, workshops and studies,
-Controls room decoration, advertising and informational materials preparation for visitors;
– Welcomes external visitors and directs them to the conference rooms,
-Applies as directed by management in business negotiations, meetings and other meetings with partners (clients); Prepares the necessary information for meetings and negotiations;
-Use the software package such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc. to compile correspondence and documents, presentations, records, spreadsheets, and the database for use by the team of management;
-Monitor orders for consumables such as office supplies and stationery as needed; controls proper usage of office equipment and reasonable expense of stationary, cartridges and other supplies
-Stay in touch with the express courier service provider,
-Keep track of monthly costs for mobile phone bills for company employees,
-Keep track of the stock of mobile phones and employees who received mobile phones,
-Provides office employees with business center pass cards. Controls timely payment of pass card preparation invoices;
– Executes other instruction and directions of Country Manager.
Qualifications
University bachelor degree
Strong interpersonal, customer service and communication skills
English advanced level
Ability to multitask
Proficient in Microsoft Office suite
