Overview
Administrative Assistant Jobs in Pasadena, CA at TIAA
Description:
Provides support to Tempus Unlimited, Inc./Fiscal Intermediary employees by scanning, indexing and auditing documents within the document imaging system, maintaining defined productivity and accuracy standards for scanning.
Essential Functions
Prepares all documents for efficient entry into document imaging system.
Organizes scanned document images by indexing to proper locations within the electronic record.
Maintain high degree of quality control and validation of the completed work.
Identify common issues and suggest suitable solutions to resolve in a timely manner.
Maintain daily tracking reports of work performed.
Responsible for file cabinet organization and monthly purge maintenance.
Challenges include complete high volumes of work while meeting quality, productivity and timeliness standards.
Support various Mail Operations activities (sorting, metering, folding, inserting, delivery, pickup)
Maintains confidentiality of all Consumer/PCA information.
Other duties as assigned by Supervisor.
Must report all suspected incidents of consumer sexual abuse, physical abuse and neglect to the Disabled Person Protection Commission (D.P.P.C)
Requirements:
Competencies
Must display teamwork and commitment while performing daily duties.
Must demonstrate initiative and discipline in time management and assigned completion.
Excellent organizational skills for initiation and maintenance of efficient workflow.
Regular and reliable attendance and time reporting.
Good visual awareness.
Able to operate a computer keyboard, mouse, and other office type implements to accomplish document imaging duties.
Ability to work in a high production environment while maintaining close attention to detail.
Ability to work independently.
Preferred Experience
Must have experience working in an office environment
Required Education
High School Diploma or equivalent education
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This job requires at various times, the following physical activities: sitting, reaching, carrying, walking, pushing, pulling and lifting, finger dexterity.
Travel
No travel is required for this position.
Work Authorization/Security Clearance
All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.
EEO Statement
Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Other Duties
Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Title: Administrative Assistant
Company: TIAA
Location: Pasadena, CA
