Overview
Administrative Assistant Jobs in Dallas, TX at LHH
Title: Administrative Assistant
Company: LHH
Location: Dallas, TX
LHH is seeking anAdministrative Assistantto work with a Commercial Real Estate client of ours.
The successful candidate must be able to provide diversified administrative support and perform basic to highly complex tasks while exhibiting the highest level of confidentiality, accuracy, attention to detail, and multitasking. The individual must accept responsibility, be self-motivating, solve moderately complex issues independently and apply sound judgment in accomplishing assignments.
Responsibilities:
Coordination of extensive travel arrangements, domestic and international (including car service and detailed agenda preparation), focusing on quality of travel experience as well as cost savings.
Process travel expense reports, check requests and corporate credit card statements.
Calendar management and scheduling.
Answer, screen and take accurate telephone messages.
Organize meetings including conference room reservation, AV and catering (for internal and external meetings).
Good writing skills to be used in preparation of routine correspondence, e.g. memos, letters, and emails; editing and proofreading documents; scanning, saving and emailing such documents in readable format.
PowerPoint presentation and Excel workbook preparation and verification.
Document management
Manage all incoming and outgoing correspondence (email and standard mail); experience in the coordination of delivery via Federal Express, UPS, courier, and or the USPS of multiple mailings and shipments are essential.
Promptly and efficiently screen, respond to and direct inquiries in a professional and polite manner.
Create and maintain accurate files (computerized/paper/desk) and a neat work area conducive to productivity.
Qualifications:
Bachelor’s degree
2+ years of experience, preferably with experience in the financial services industry.
Required attributes are effective interpersonal, communication and written skills, strong administrative skills, an independent self-starter, responsible, energetic, dependable, and capable of organizing and prioritizing a highly diverse workload.
Experience arranging complex and extensive travel, domestically and internationally, is essential.
This individual must be able to work with minimal direction, exercise good judgment and creativity, and work in a fast-paced, team oriented, professional environment.
The ability to interact effectively and professionally with all levels of staff is mandatory.
A high degree of poise, positive attitude, engagement in the business and team spirit is essential.
Proficient in Concur or similar application for processing expenses (i.e., Workday)
Proficiency in the following basic computer skills are necessary for this position: Microsoft Word, Excel, PowerPoint, Outlook, and internet research.
Working knowledge of web-based applications, i.e., Sharepoint, Sharefile, SalesForce.
