Overview
Administrative Assistant Jobs in Dubai, United Arab Emirates at Luna PR
Title: Administrative Assistant
Company: Luna PR
Location: Dubai, United Arab Emirates
Job Title: Administrative Assistant
Location: Dubai office
Employment Type: Full-Time
About Luna PR:
Luna PR is an award-winning PR and marketing agency specializing in blockchain, crypto, fintech, and emerging technologies. We help visionary brands amplify their presence through cutting-edge strategies and storytelling. As we continue to grow, we are looking for a professional, detail-oriented Administrative Assistant to join our team onsite and ensure smooth daily operations.
Job Summary:
The Administrative Assistant will be the face of the office, managing front desk duties while supporting key administrative functions, including travel coordination, PRO tasks, and HR documentation. This role requires a proactive, organized individual who thrives in a dynamic and fast-paced environment.
Key Responsibilities:
Manage the front desk: welcome visitors, handle incoming calls, and respond to general inquiries.
Provide administrative support to the executive and operations teams.
Book travel and accommodations for team members, including visa coordination where necessary.
Assist in drafting, formatting, and managing employment contracts and related HR documents.
Handle internal filing systems and maintain accurate records.
Schedule and coordinate meetings, appointments, and conference calls.
Support onboarding and offboarding processes for employees.
Assist with PRO-related tasks such as visa applications, license renewals, and coordination with government entities.
Communicate effectively with vendors, clients, and team members.
Ensure the office environment is organized and well-maintained.
Requirements:
Prior experience in administrative, front desk, or office support roles.
Familiarity with travel booking platforms and HR administrative processes.
Strong communication and interpersonal skills.
Excellent attention to detail and time management.
Proficiency in Microsoft Office Suite and Google Workspace.
Must be able to work onsite during regular office hours.
Basic understanding of UAE labor laws and government procedures (or willingness to learn).
Preferred Qualifications:
Experience assisting with PRO and HR tasks in the UAE. Labor law knowledge.
Previous exposure to agency or fast-paced work environments.
Knowledge of project management and document tracking tools.
Why Join Luna PR?
Be part of a creative and forward-thinking team in a global agency.
Opportunity to grow in both administrative and HR/professional development areas.
Dynamic office culture with impactful projects and international clients.
