Administrative Assistant

As the Administrative Assistant to a busy realtor and property management team consisting of multiple properties throughout Halifax Regional Municipality, the successful candidate will be responsible for providing administrative and operations support to ensure efficient operations for both the organization and leadership team.

Responsibilities:

• Maintain appropriate correspondence through email, website, phone, and social media platforms.
• Organize, prepare, and coordinate various appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence, letters, and forms
• Assist in the preparation of regularly scheduled reports through Quickbooks
• Facilitate incoming calls from tenants or vendors and direct/take messages accordingly
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Research and creates presentations
• Handle multiple projects
• Prepare and monitor invoices
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Perform various administrative duties
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Preparing leases, uploading to property management system.
• Follow up on lease agreements, property management concerns and escalate when required.

Qualifications:

· 5+ years in an administrative role, preferably within the real estate or property management industries.

· Strong communication skills

· Working knowledge of QuickBooks

· Experience with Google Sheets

· Detail oriented

· Stellar organizational and time management skills

· Demonstrated experience in a busy, growing environment

· Comfortable with time sensitive and shifting priorities

Details:

· Remote role based in Halifax area, as on-site meetings and in office working days may be required in the future

· 35 hours/week – Mo-Th, 8:30am-4:30pm, Fr 8:30am-1:30pm

· Base salary $50,000/year

· Annual bonus of 10%

· 3 weeks vacation (15 days/calendar year accrued at 1.25 days/month, prorated based on start date)

· 5 paid personal or sick days (accrued at 0.4 days/ month, prorated based on start date)

Job Type: Full-time

Salary: $50,000.00 per year

Schedule:

Supplemental pay types:

Work Location: Hybrid remote in Bedford, NS