Overview
Administrative Assistant 3 Jobs in Hammond, LA at Southeastern Louisiana University
Administrative Support Specialist, Executive Division
Camden County Sheriff’s Office
FLSA: Non-Exempt
Minimum Pay: $17.07/hourly
JOB SUMMARY
The Administrative Support Specialist serves as a versatile and cross-trained team member responsible for providing comprehensive clerical and administrative support to various divisions within the Camden County Sheriff’s Office, including the, Jail Administration, Records, Administrative Division, and other duties as assigned. This position acts as a critical backup for key administrative positions, ensuring operational continuity and consistency across the agency.
MAJOR DUTIES
Serve as administrative support to divisions including, but not limited to, Front Office Operations, Jail Administration, Executive Staff, Records handling, and Support Services.
Maintain complex and confidential records; prepare, compile, and file case documentation.
Respond to internal and external inquiries including open records requests and citizen concerns; document, research, and process complaints of a criminal or civil nature.
Interact regularly with outside agencies, including probation services, law enforcement partners, and legal counsel, to ensure timely and accurate data exchange.
Assist with payroll processing and related documentation as needed to ensure accurate and timely compensation for agency personnel.
Maintaining account payable records and collaborating with external vendors.
Provide customer service and front desk coverage as needed, including greeting visitors, routing calls, and processing requests.
Ensure secure handling of sensitive or restricted information in accordance with agency policy, state law, and privacy standards.
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
KNOWLEDGE REQUIRED BY THE POSITION
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
High level of discretion, professionalism, and confidentiality.
Knowledge of law enforcement and criminal justice terminology and practices. (Preferred but not required.)
Proficient in Microsoft Office Suite.
Knowledge in Law Enforcement administrative systems (e.g., Tyler Technologies).
(Preferred but not required.)
Ability to work independently and collaboratively in a fast-paced, high-responsibility environment.
SUPERVISORY CONTROLS
The Executive Assistant to the Sheriff assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include county and agency policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related technical duties. Strict guidelines and the need for accuracy contributes to the complexity of the position.
The purpose of this position is to perform technical duties in the maintenance and processing of a variety of department law enforcement, financial, and other records. Successful performance contributes to the efficiency and effectiveness of department operations.
CONTACTS
Contacts are typically with co-workers, other county employees, vendors, accountants, and members of the general public.
Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. The employee frequently lifts light and occasionally heavy objects, distinguishes between shades of color, and utilizes the sense of smell.
The work is typically performed in an office, stockroom, warehouse, and outdoors, occasionally in cold or inclement weather.
May require extended hours, including nights and weekends.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
MINIMUM QUALIFICATIONS
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Associate’s Degree in Criminal Justice, Business Administration, or related field preferred
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Two (2) years of administrative, legal, or law enforcement support experience preferred.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.
Ability to pass a background investigation to include successfully completing Security & Awareness Training.
Ability to attend a Georgia Open Records Class when available.
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Title: Administrative Assistant 3
Company: Southeastern Louisiana University
Location: Hammond, LA
