Overview
Administrative Assistant Jobs in Honolulu, Hawaii, USA at Sunbelt Rentals
Description:
Job Summary:
We are seeking a highly organized and detail-oriented self starter to join our accounting firm. The ideal candidate will provide critical administrative support to ensure the smooth operation of our office and assist with managing sensitive financial documents. This position plays a key role in supporting accountants and partners by maintaining efficiency in communication, scheduling, and client service.
Key Responsibilities:
Answer and direct phone calls and emails in a professional manner, often dealing with clients regarding financial appointments or documentation
Greet and assist clients with professionalism and discretion
Schedule client meetings, manage calendars for accountants and partners, and coordinate conference calls
Maintain and organize confidential financial and tax-related files (both physical and digital)
Prepare and proofread financial correspondence, invoices, reports, and client letters
Assist with processing incoming client financial documents and ensure proper tracking and filing
Order and manage office and tax season supplies
Perform general clerical duties such as photocopying, scanning, and data entry
Assist with billing, tracking client engagements, and maintaining client records in firm databases
Support internal teams and communicate with clients and vendors as needed
Requirements:
Previous experience as a secretary or administrative assistant, preferably in a professional services or financial environment
Proficient in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of accounting software (Quick Books, Tax software, etc.) is a plus
Excellent communication skills, both verbal and written
Strong organizational and multitasking abilities
High level of professionalism and ability to handle confidential information appropriately
High school diploma required; administrative or business training preferred
Preferred Qualifications:
Associate`s or Bachelor`s degree in Business Administration, Office Management, or related field
Experience in an accounting firm or financial services environment
Familiarity with scheduling during peak tax seasons and understanding of basic financial terminology
Knowledge of practice management software such as CCH, Thomson Reuters, or similar platforms
Benefits:
We offer a competitive salary and benefits package, including medical, dental, vision, life insurance, a 401(k) plan with company match, paid time off and opportunities for further development.
Do not contact this company in solicitation of any product or service.
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Title: Administrative Assistant
Company: Sunbelt Rentals
Location: Honolulu, Hawaii, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
